Import gymnasts CSV

You have a roster in a spreadsheet and you want to get everyone into Gym Art Meets without typing each name by hand. The CSV import tool is how you do it. It handles different date formats, column separators, and even lets you paste data straight from your spreadsheet.

This usually takes about five minutes, depending on how clean your data is.

Prerequisites

• You have a club in Gym Art Meets. If not, create one first.

• Your gymnast data is in a spreadsheet (Excel, Google Sheets, or a CSV file).

Steps

Step 1: Prepare your data

1. From your Club Dashboard, click Gymnasts in the sidebar.

2. Click Add Many in the top action bar.

3. You'll land on Step 1 of the import wizard.

4. Grab the template. You have two options:

   • Download CSV Template to get a pre-formatted file you can fill in

   • Copy Template to Clipboard and paste it into your spreadsheet app

5. Fill in the template with your gymnasts. See CSV template and format for exactly what goes in each column.

6. Load your data back into Gym Art Meets. Three ways to do this:

   • Upload a file by clicking the upload area

   • Paste from clipboard by copying your spreadsheet data and pasting it in

   • Drag and drop the CSV file onto the import area

Step 2: Verify and fix

1. Gym Art Meets parses your data and shows it in a table.

2. Each row is one gymnast, with a validation status next to it.

3. Rows with problems are highlighted. Use the filter chips at the top to see only the errors.

4. Click any row to open the Edit Drawer where you can fix missing fields, correct dates, or pick the right discipline from a dropdown.

5. The stats bar at the top shows your total count and error count. Watch both numbers.

6. Fix everything before moving on.

Step 3: Import

1. Once all rows are clean (zero errors), click Import or Publish.

2. Gym Art Meets creates all the gymnasts in your club roster.

3. You'll see a confirmation with how many were added.

Common stumbling blocks

The top three issues people hit: wrong date format, misspelled level names, and missing required fields. The fix CSV import errors page walks through each one.

Any columns beyond the standard seven are treated as custom fields automatically.

What's next

• Register for a meet - Get your gymnasts into a competition

• Upload floor music - Add music files for your roster

Related

• CSV template and format - Column details, delimiters, and date format options

• Fix CSV import errors - Solutions for common problems

• Advanced import settings - Encoding, line endings, and other tweaks

• Club management overview