Manage club members, roles, and access codes for collaborative club management.
You need other people helping you run your club. Coaches, assistant administrators, other staff. This page covers how to see who has access, how to invite new people, and how to manage roles.
You have an existing club in Gym Art Meets
You have Owner or Admin access to the club
Open the Members section in your club settings. You'll see everyone who has access and their role:
Owner has full administrative control over the club
Admin can manage meets, participants, and club settings (but cannot delete the club)
Every member on this list can:
Add, edit, and manage gymnast and coach rosters
Create new meets and manage existing ones
See meets the club has registered for and manage those registrations
Access club details, members, and music management
To bring someone in, generate a one-time access code:
Click the Generate Access Code button.
Copy the code.
Share it with the person you want to invite.
How they use the code depends on whether they already have an account.
If they're creating a new account:
They create a Gym Art Meets account.
They choose "Join a Club" instead of "Create a Club."
They enter the access code when prompted.
If they already have an account:
They go to the club dropdown in the sidebar.
They click "New club."
They click "Join a club with a code."
They enter the access code.
A few things about codes:
Each code works once, then it's used up.
Codes don't expire until someone uses them.
Codes are case-sensitive. Share them exactly as shown.
Once someone is in your club, you can adjust their access:
Change roles to switch a member between Owner and Admin.
Remove members to revoke access for someone who no longer needs it.
Owners cannot be removed directly. If you need to change an owner, adjust their role to Admin first.
Access codes grant full club access the moment they're used. Share them only with people you trust. Check your members list from time to time to make sure the right people have access.
Club details - Profile info, contact details, and Stripe setup
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