Create a meet
Complete guide to creating and managing gymnastics meets in Gym Art Meets, from initial setup to competition execution.
This section provides comprehensive guidance for creating, configuring, and managing gymnastics meets in Gym Art Meets. Whether you're organizing a small local competition or a large regional event, these tools will help you set up and run your meet efficiently.
Meet Creation Process
Start with the fundamentals of meet creation:
Prerequisites and setup requirements
Three-pillar system overview (Registration, Scheduling & Setup, Scoring)
Meet features and capabilities overview
📋 Registration Settings
Configure how participants register for your meet:
Registration visibility and access controls
Pricing strategy and registration fees
Registration deadlines and capacity limits
Participant eligibility (age requirements)
Event configuration (currency, timezone, year start)
Music requirements for floor routines
Coach registration controls and visibility
Coach pricing strategy and fees
Coach level management and certification levels
Waitlist management for over-subscribed meets
Late registration with penalty fees
Refund policies and processing
Custom data collection fields for gymnasts and coaches
Field types: text, numbers, dropdowns, booleans
Validation requirements and format constraints
🏆 Competition Structure
Set up your competition framework:
Level Settings - Configure level-specific settings and display options
Score Settings - Set up scoring and ranking rules
Age Groups - Organize gymnasts by age divisions
Subdivisions - Create subgroups within age groups
Competition Types - Set up multi-day competitions and finals
📅 Session Management
Organize your competition schedule:
Creating & Manipulating Sessions - Set up competition sessions and timelines
Gymnast List - Manage gymnasts within sessions
Squad List - Organize gymnasts into squads and rotations
Squad Generation - Auto-assign gymnasts to squads using optimization algorithms
Timeline - Manage session chronological information
Advanced Features
Additional session management tools:
Live Progress - Track real-time competition progress
Score Entries - Enter and manage competition scores
Print Outs - Generate session documents and reports
Projector Display - Display session information on screens
Meet Management Workflow
Plan Your Meet - Define competition levels, age groups, and schedule
Create the Meet - Set up basic meet information and registration settings
Configure Structure - Set up levels, age groups, and competition types
Organize Sessions - Create competition sessions and assign gymnasts
Manage Registration - Handle participant registrations and approvals
Execute Competition - Run the meet with live scoring and progress tracking
Generate Results - Export results and manage post-competition tasks
Integration Points
Meet creation and management integrates with:
🏠 Club Management: Use your club roster for meet organization
📋 Registration: Handle participant sign-ups and payments
📊 Scoring: Enter scores and generate results
👥 Collaboration: Invite team members to help manage the meet
Key Features
Flexible Competition Structure - Support for multiple levels, age groups, and competition types
Automated Organization - Intelligent squad generation and session optimization
Comprehensive Registration - Complete control over registration settings and participant management
Real-time Management - Live progress tracking and score entry during competitions
Professional Output - Generate reports, results, and competition documents
This comprehensive meet management system provides everything needed to organize professional-quality gymnastics competitions, from small local meets to large regional events.
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