Set up your first meet
Get your first meet built in Gym Art Meets. Takes about 20 minutes.
If you're here, you probably just signed up and you're staring at a dashboard wondering where to start. That's normal. Setting up your first meet is straightforward, and the whole thing takes about 20 minutes. By the end of this page, you'll have a real meet with registration open and ready for clubs to sign up.
What you'll need: A Gym Art account, a rough idea of your meet dates and levels, and about 20 minutes.
1. Create your club (2 minutes)
Before you can host a meet, you need a club in the system. Head to the Clubs tab and hit Create Club. Fill in your club name, location, and contact info. That's it for now. You can always come back and add your logo, colors, and other details later.
For the full walkthrough, see Create a club.
2. Add your gymnasts (5 minutes)
You'll want your gymnasts in the system before you start building the meet. The fastest way is a CSV import, which lets you upload a spreadsheet of names, levels, and categories all at once. If you only have a handful of gymnasts, manual entry works fine too.
Don't worry about getting every gymnast in right now. You can add more at any time, even after the meet is live.
See Import gymnasts from CSV or Add one gymnast.
3. Create your meet (3 minutes)
Go to My Meets and hit Create Meet. You'll fill in the basics: meet name, dates, location, and sport. Pick a name that clubs will recognize when they see it in the meet directory. For dates, use the actual competition dates, not the registration window.
The form is one scrollable page. Fill in what you know and move on.
For all the options, see Create a meet.
4. Set up your levels (5 minutes)
Levels define the competitive categories at your meet. Think of them as the buckets gymnasts register into: Level 3, Level 5, Xcel Gold, whatever your program uses. You'll set the name, age divisions, and any apparatus details for each one.
If you're running a standard program, this goes fast because the common level structures are already built in. Pick what applies, tweak the age groups if needed, and you're done.
See the Configure levels and categories guide for details.
5. Configure registration (3 minutes)
This is where you set your registration fees, deadlines, and capacity limits. Head to the Registration tab in your meet settings. Set your per-gymnast fee, pick an opening and closing date, and decide whether you want to use waitlists.
When you're ready, toggle registration to Open. Clubs can now find your meet and start registering their gymnasts.
For fee structures, late fees, and club access controls, see the Set registration settings guide.
6. You're live
That's it. Your meet is published and accepting registrations. Clubs in your region can find it, register their gymnasts, and pay their fees through the platform.
Take a breath. The hard part (getting started) is behind you.
There's more you can do, like building your competition schedule, setting up scoring, and inviting judges. But none of that needs to happen right now. You've got a working meet, and the rest can wait until you're closer to competition day.
What most organizers do next
These are the things you'll want to tackle before competition day, roughly in order:
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