Create a meet
Set up a new gymnastics competition with name, dates, location, and contact info.
You've got a competition coming up and you need to get it into the system. This page walks you through creating a meet from scratch. It takes about 15 minutes, and you can always come back and change things later.
Prerequisites: You need a club with a Stripe Connected Account set up first. If you haven't done that yet, head to Create a club and come back when you're ready.
From your club dashboard, click New Meet. The dialog asks how you want to create the meet and offers four methods.
Gym Art Meets is the manual path. Choose it to set up everything yourself, from registration through scoring and exporting. This guide covers this path.
MeetMaker pulls your event in from a MeetMaker event URL or ID.
KSIS - Entries File imports a KSIS entries file (
.csvor.xlsx).KSIS - Scoring File imports a KSIS scoring backup (
.sql).
If you want to handle everything manually, choose Gym Art Meets and keep reading.
Steps
After you choose Gym Art Meets, you work through a single form with several sections. Here's what you'll fill in.
General
Start with the essentials:
Meet name - Whatever you want to call the competition.
Meet dates - Start and end dates.
Location - Venue name, address, and country.
Sport - WAG, MAG, or both.
Images - A background image for the meet page and your club profile image (logo).
Access
Meet visibility - Private (password only) or Public.
Video recording - Enable or disable video for the meet.
Registration availability - Open registration to all clubs, or keep it open only to clubs with the password.
Registration
Turn registration on to reveal the rest of these:
Registration - Open or closed.
Auto-approve registrations - Accept entries automatically, or require manual approval.
Max gymnasts in meet - A global cap on the total number of gymnasts across all levels.
Registration Deadline - The date registration closes.
Pricing
Registration Price - A base price that applies across levels.
Currency - The currency clubs are charged in.
Late Fees - Optionally allow late registration for an extra fee, with its own deadline and separate gymnast and coach fees.
Refunds - Optionally allow clubs to request refunds.
Waitlist
If you expect to fill up, turn the waitlist on and set its capacity and fee. Gymnasts who register after the cap is reached land on the waitlist instead of being turned away.
Contacts
Add contact details for two roles. Each one gets a name, email, and phone number:
Organizer Club
Meet Director
Competition levels
Add the levels and categories gymnasts compete in. You can configure these in detail later. See Configure levels and categories.
When everything looks right, click Create.
Everything here can be changed after the meet is created. Timezone, meet documents (rules and info packets), social links, and meet directives are set later from registration settings and the meet's General information tab.
What's next?
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