Set registration settings
Configure deadlines, capacity, music requirements, and custom fields.
You've created a meet. Now you need to decide how registration works: when it opens, when it closes, what happens if someone registers late, and whether you need to collect anything beyond the basics.
Prerequisites: You need to create a meet before configuring registration.
Steps
From the meet admin, go to Registration Settings.
Work through the sections below.
Registration window
Registration Open - Toggle this to open or close registration for your meet.
Registration Deadline - The date and time registration closes. After this, clubs can't submit new registrations unless you've enabled late registration.
Capacity
Global Max Gymnasts - A hard limit on the total number of gymnasts across all levels. Once this number is reached, registration closes automatically.
Per-level limits are set separately in Configure levels.
Waitlist
If you expect to hit capacity, turn this on. Gymnasts who register after the cap is reached will land on the waitlist instead of being turned away.
Waitlist Capacity - How many gymnasts can be waitlisted.
Waitlist Fee - The fee charged for a waitlist spot.
Late registration
Sometimes clubs miss the deadline. If you want to give them a window to register late (with an extra fee), configure it here.
Late Deadline - When late registration closes.
Late Fee (Gymnast) - The additional fee per gymnast.
Late Fee (Coach) - The additional fee per coach.
Refunds
Allow Refunds - Toggle this to let clubs submit refund requests.
Refund Deadline - The last date a club can request a refund.
Music
If your meet has floor routines, you may want to require music uploads as part of registration.
Require Music - When enabled, gymnasts must have floor music uploaded before their registration is complete.
Music Deadline - A separate deadline for music submission, in case you want to give clubs extra time after registration closes.
Pricing
Same Price for All Levels - Toggle this on if every level costs the same amount, then set a single global price. Toggle it off to set pricing per level.
Instructions - Custom text shown to registrants during the registration process. Use this for payment instructions, special notes, or anything clubs need to know.
Things to know
Changes you make here take effect right away. If a club is in the middle of registering, they'll see the updated settings.
Age restrictions (minimum and maximum) are configured in meet-level settings, not in registration settings.
Meet directives and custom instruction sections live under Meet Information, not here.
What's next?
Related
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