Import from MeetMaker
You ran registration in MeetMaker and you want to bring the clubs, gymnasts, and meet details into Gym Art Meets. The MeetMaker importer talks to MeetMaker directly, so you don't need to export anything. You paste the event URL, pick which clubs to pull in, and start the import.
There are two ways to run this, depending on whether you've already created the Gym Art Meets meet:
New meet from MeetMaker. Start from the new meet dialog. The importer creates the Gym Art Meets meet using the MeetMaker meet details, then imports clubs into it.
Apply to an existing meet. Open a meet you already created, and pull MeetMaker data into it. Useful when you set up the meet manually and realize later that MeetMaker has most of the info.
Prerequisites
A club in Gym Art Meets. If you don't have one yet, create one first.
A published MeetMaker event with registrations. You need the event URL or the numeric event ID.
Find your event ID
Open your event page on MeetMaker and copy the URL from your browser. It looks like https://meetmaker.com/Event?eid=8953. You can paste the whole URL, or just the number at the end.
Path A: Create a new meet from MeetMaker
Step 1: Start a new meet
From your club dashboard, click New meet.
On the "How would you like to create your meet?" screen, pick MeetMaker.
Step 2: Fetch the meet details
Paste your event URL or ID into the field.
Click Fetch meet details.
Gym Art Meets pulls the meet from MeetMaker and shows you the name, dates, location, organizer contact, and any level fees that were set up in MeetMaker.
If you see "No meet data was found for this event," double-check the URL. The event ID is the number after eid=.
Step 3: Create the Gym Art Meets meet
Click Apply to meet. Gym Art Meets creates a new meet using the MeetMaker details. You stay in the same dialog, with the new meet ready to receive the import.
Step 4: Pick the clubs to import
Click Fetch Clubs. Gym Art Meets asks MeetMaker for the list of clubs registered to the event.
The club list appears. By default, all clubs are selected.
Deselect any clubs you don't want to import. This is useful if a club registered by mistake, or if you're running a combined event and only some clubs are yours.
Step 5: Run the import
Click Import {count} club(s). Gym Art Meets fetches the registrations for each selected club, maps them to Gym Art Meets levels, and creates the gymnasts and coaches. You'll see a progress bar.
When the import finishes you get a result card with counts. The dialog closes and takes you to your new meet.
Path B: Apply MeetMaker data to an existing meet
If you've already created your meet and just want to bring MeetMaker data in:
Open the meet from your dashboard.
Navigate to the MeetMaker Import page from the meet menu.
Paste your event URL or ID and click Fetch meet details.
Click Apply to meet. The meet's name, dates, timezone, description, cover image, location, organizer contact, and event manager contact are overwritten with the MeetMaker values. Other meet settings (levels you already created, registration settings, documents) are kept.
Click Fetch Clubs, pick the clubs, and run the import.
What you get
Meet name, dates, timezone
Yes (from Fetch meet details)
Location and description
Yes
Organizer and event manager contacts
Yes
Cover image
Yes (if set on MeetMaker)
Levels
Yes
Level fees (registration price, team fee, team size)
Yes, when MeetMaker has a fee table
Gymnasts (name, DOB, club, level)
Yes
Coaches
Yes
USAG numbers
Stored as additional identifier on each gymnast
Age groups
No (MeetMaker doesn't send DOB ranges, set these up per level)
Subdivisions
No
Sessions
No
Rotations
No
Competitions
No
Scores
No
Judges
No
Scheduling, age groups, and scoring all get set up inside Gym Art Meets after the import.
Level name mapping
MeetMaker uses short level codes. Gym Art Meets expands them automatically:
XB
Xcel Bronze
XS
Xcel Silver
XG
Xcel Gold
XP
Xcel Platinum
XD
Xcel Diamond
XSA
Xcel Sapphire
C or Coach
Coach
1, 2, 3...
Level 1, Level 2, Level 3...
Anything else is kept as-is. After the import, you can rename levels from the level settings.
Who counts as a coach
Registrations where MeetMaker marks the role as coach are imported as coaches, not gymnasts. Everyone else goes into the gymnast roster, as long as they have a date of birth.
Common stumbling blocks
A gymnast is missing. MeetMaker entries without a date of birth are skipped. Check the registration in MeetMaker.
A whole club didn't come through. If MeetMaker fails to return the registrations for one club, the import logs a warning and continues with the others. You'll see the successful count in the result card. Re-run the import with only that club selected to retry.
My meet name got overwritten. The Apply to meet button on an existing meet overwrites the meet name, dates, timezone, description, cover image, location, and contacts with MeetMaker's values. If you want to keep your current values, fetch the details to preview them but don't click apply, and do the club import only.
Levels have short names like "XB". That means normalization didn't run. Report this and rename the level manually in the level settings.
I re-ran the import and have duplicates. Gymnasts and coaches are matched by first name, last name, and club name. Renaming someone between imports creates a second entry. Delete the duplicate.
What's next
Configure levels and categories to set up age groups and subdivisions
Create a session to build your schedule
Set up judge profiles to prepare for scoring
Related
Last updated