> For the complete documentation index, see [llms.txt](https://docs.gymart.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.gymart.org/migration/ksis-index/registration-and-rosters.md).

# Registration and rosters

> How to manage clubs, athletes, and meet registration in Gym Art Meets if you're coming from KSIS.

**Prerequisites:** You have a Gym Art Meets account.

## In KSIS

In KSIS, Club Admins manage their club profile, add/import athletes, register athletes for sanctioned meets, pay entry fees, and manage coaches. Meet Directors see incoming registrations and can approve/reject them.

## In Gym Art Meets

### 1. Create Your Club

If you're a club admin, start by creating your club in Gym Art Meets. This replaces the KSIS club profile.

→ See [Create a club](/club-management/create-a-club.md)

### 2. Import Your Gymnasts

Add gymnasts one by one or import in bulk via CSV. Each gymnast record includes name, birth date, and discipline - similar to KSIS athlete profiles.

→ See [Import gymnasts via CSV](/club-management/import-gymnasts-csv.md)

### 3. Add Club Members (Coaches, Admins)

Invite coaches and other club admins. In KSIS, coach profiles are separate; in Gym Art Meets, coaches are club members with a coach role.

→ See [Create a club](/club-management/create-a-club.md)

### 4. Register for a Meet

The registration workflow in Gym Art Meets:

1. **Find a meet** - browse published meets
2. **Select gymnasts** - choose which gymnasts to register and their levels
3. **Pay via Stripe** - entry fees are collected online

This replaces the KSIS meet registration and payment process.

→ See [Registration overview](/registration/index.md), [Find a meet](/registration/find-a-meet.md), [Add gymnasts](/registration/add-gymnasts-to-registration.md), [Checkout](/registration/checkout-with-stripe.md)

### 5. Registration Status

| KSIS Status | Gym Art Meets Status | Meaning                      |
| ----------- | -------------------- | ---------------------------- |
| Submitted   | Pending              | Waiting for organizer review |
| Accepted    | Approved             | Registration confirmed       |
| Waitlisted  | Waitlisted           | Capacity full, in queue      |
| Rejected    | Rejected             | Registration declined        |
| Withdrawn   | Scratched            | Removed after approval       |

### 6. Manage Floor Music

Gym Art Meets includes built-in floor music management - upload MP3 files and assign them to gymnasts. This may be a separate process or external tool in KSIS.

→ See [How do I manage floor music?](/music/index.md)

## Key Differences

| Aspect                   | KSIS                                       | Gym Art Meets                                  |
| ------------------------ | ------------------------------------------ | ---------------------------------------------- |
| Payment                  | Varies by province (invoice, cheque, etc.) | Stripe online payment                          |
| Coach management         | Separate coach profiles                    | Club members with roles                        |
| Music management         | External / manual                          | Built-in upload and assignment                 |
| Athlete history          | Cross-season records                       | Per-meet records (no cross-season history yet) |
| Province-level oversight | GO Admin approval                          | Not applicable                                 |

## What's Next?

Once registered, coaches can [view the schedule](/scheduling/view-schedule-as-registrant.md) when the organizer publishes it.

## Related

* [Full KSIS-to-Gym Art Meets concept map](/migration/ksis-index/ksis-to-gym-art-meets.md)
* [How do I register for a meet?](/registration/index.md)
* [How do I manage my club?](/club-management/index.md)
* [How do I manage floor music?](/music/index.md)
* [Glossary](/getting-started/glossary.md)