Scheduling and judges
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How to set up sessions, rotations, and judge panels in Gym Art Meets if you're coming from KSIS.
Prerequisites: You have created a meet and configured levels.
In KSIS, you create sessions (time blocks), define warmup groups (rotation groups), set apparatus order, assign athletes to groups and heats, assign judge panels (D panel and E panel per apparatus), and generate the session schedule/timeline.
Same concept - sessions are competition time blocks (e.g., "Saturday Morning"). Create a session, set the date/time, and assign which subdivisions compete in each session.
→ See Create a session and Assign subdivisions to sessions
Where KSIS calls them "warmup groups", Gym Art Meets calls them rotations. A rotation is a group of gymnasts that starts at one apparatus and cycles through all apparatus in order.
Set the apparatus order and number of rotations per session.
→ See Configure rotations
If a rotation is too large, split it into flights (Flight 1, Flight 2). In KSIS these are called "heats".
→ See Manage flights
Place gymnasts into rotations either automatically (Gym Art Meets distributes by club, level, or count) or manually (drag-and-drop).
→ See Assign gymnasts to rotations
Configure timing for march-in, warm-up, compete, and rotate intervals. This replaces the KSIS schedule generation feature.
→ See Set session timeline
In KSIS, you assign judges to "panels" (D panel, E panel). In Gym Art Meets, you:
Create judge profiles - each judge gets a profile with their name and credentials
Assign judges to apparatus - assign D1, E1-E7, and VR roles per apparatus per session
This gives you more granular control than KSIS panels. Each apparatus has its own independent judge assignment.
→ See Set up judge profiles and Assign judges to apparatus
Group terminology
"Warmup groups" and "heats"
"Rotations" and "flights"
Judge assignment
Panels assigned per session
Judges assigned per apparatus per session
Judge roles
D Panel / E Panel
D1, E1-E7, VR (individual roles)
Schedule output
Printed rotation sheets
Digital schedule (viewable by registrants)
Break handling
Manual
Dedicated break rotation type
With scheduling and judges in place, move to score entry.
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