# ProScore scheduling and judges

> How to set up sessions, rotations, and judge panels in Gym Art Meets if you're coming from ProScore.

**Prerequisites:** You have [created a meet](https://docs.gymart.org/meet-setup/create-a-meet) and [configured levels](https://docs.gymart.org/levels/index).

## In ProScore

In ProScore, you create sessions, define flights (groups of gymnasts that cycle through apparatus together), optionally create squads (sub-groups within flights), set the event/apparatus order, assign athletes to flights and squads, assign judges by number (Judge #1-#4) per session, and print rotation schedules.

## In Gym Art Meets

### 1. Create Sessions

Same concept - sessions are competition time blocks (e.g., "Saturday Morning"). Create a session, set the date/time, and assign which subdivisions compete in each session.

> See [Create a session](https://docs.gymart.org/scheduling/create-a-session) and [Assign subdivisions to sessions](https://docs.gymart.org/competitions/assign-subdivisions-to-sessions)

### 2. Configure Rotations (Replaces ProScore "Flights")

**Important terminology change:** What ProScore calls a "flight" - a group of gymnasts that starts at one apparatus and cycles through all apparatus - is called a **rotation** in Gym Art Meets.

Note that the word "rotation" in ProScore refers to the *act of moving to the next apparatus*, not the group itself. In Gym Art Meets, "rotation" refers to the *group of gymnasts*.

Set the apparatus order and number of rotations per session.

> See [Configure rotations](https://docs.gymart.org/scheduling/configure-rotations)

### 3. Add Flights (Replaces ProScore "Squads")

**Another terminology change:** What ProScore calls a "squad" - a smaller sub-group within a flight - is called a **flight** in Gym Art Meets (Flight A, Flight B).

In summary: **ProScore "flight" → Gym Art Meets "rotation"** and **ProScore "squad" → Gym Art Meets "flight"**. The naming is essentially reversed.

> See [Manage flights](https://docs.gymart.org/scheduling/manage-flights)

### 4. Assign Gymnasts to Rotations

Place gymnasts into rotations either automatically (Gym Art Meets distributes by club, level, or count) or manually (drag-and-drop). This replaces ProScore's assignment of athletes to flights and squads.

> See [Assign gymnasts to rotations](https://docs.gymart.org/scheduling/assign-gymnasts-to-rotations)

### 5. Set the Session Timeline

Configure timing for march-in, warm-up, compete, and rotate intervals. This replaces the ProScore session schedule with dates, warm-up times, and march-in times.

> See [Set session timeline](https://docs.gymart.org/scheduling/set-session-timeline)

### 6. Set Up Judge Profiles and Assign to Apparatus

In ProScore, judges are assigned by number (Judge #1, #2, #3, #4) per event per session, often tied to specific hardware keypads or iKeypad positions. In Gym Art Meets, you:

1. **Create judge profiles** - each judge gets a profile with their name and credentials
2. **Assign judges to apparatus** - assign D1, E1-E7, S1, and VR roles per apparatus per session

This gives you more granular control than ProScore's numbered judge positions. Each apparatus has its own independent judge assignment, and judges use the Judges Companion app on their own device - no hardware keypads or iKeypad setup required.

> See [Set up judge profiles](https://docs.gymart.org/scoring/set-up-judge-profiles) and [Assign judges to apparatus](https://docs.gymart.org/scoring/assign-judges-to-apparatus)

## Key Differences

| Aspect             | ProScore                                            | Gym Art Meets                                               |
| ------------------ | --------------------------------------------------- | ----------------------------------------------------------- |
| Group terminology  | "Flights" and "squads"                              | "Rotations" and "flights" (naming is reversed)              |
| "Rotation" meaning | The act of moving to next apparatus                 | The group of gymnasts itself                                |
| Judge assignment   | Judge #1-#4 per event per session                   | D1, E1-E7, S1, VR per apparatus per session                 |
| Judge hardware     | Hardware keypads or iKeypad iPad app                | Judges Companion app (iOS/Android, any phone/tablet)        |
| Judge setup        | Configure keypads in ScoreGen, set keypad intervals | Create judge profiles and assign to apparatus (no hardware) |
| Schedule output    | Printed rotation schedule reports                   | Digital schedule (viewable by registrants online)           |
| Data location      | Local on meet director's PC                         | Cloud-based, accessible from anywhere                       |

## What's Next?

With scheduling and judges in place, move to [score entry](https://docs.gymart.org/migration/proscore-index/proscore-score-entry).

## Related

* [Full ProScore-to-Gym Art Meets concept map](https://docs.gymart.org/migration/proscore-index/proscore-to-gym-art-meets)
* [How do I set up scheduling?](https://docs.gymart.org/scheduling/index)
* [How does scoring work?](https://docs.gymart.org/scoring/index)
* [Configure break rotations](https://docs.gymart.org/scheduling/configure-break-rotations)