Add gymnasts to registration
You've found a meet and reviewed its details. Now it's time to get your gymnasts into the registration. You can pull them from your club roster (fastest) or add them one at a time.
Prerequisites
Gymnasts in your club roster. If your roster is empty, import gymnasts from a CSV or add them individually first.
Option A: Import from your club roster (recommended)
Before adding gymnasts, make sure they are already in your Club Roster. If your roster is empty, import gymnasts from a CSV or add them individually first.
In the registration sidebar, click Event Entries.
Click Import from club.
You'll see your full club roster, minus anyone already registered for this meet.
Use the filters (discipline, level, year) to narrow the list.
Check the boxes next to the gymnasts you want to register.
Make sure each gymnast's level and discipline match what the meet offers.
Click Add.
Option B: Add a gymnast manually
In the registration sidebar, click Event Entries.
Use the inline form to enter the gymnast's first name, last name, discipline, level, and date of birth.
Fill in any custom fields the meet requires.
Click Add.
What happens after you add them
Gym Art Meets validates each gymnast against the meet's rules as soon as they're added. You'll see one of three statuses:
Approved means everything checks out.
Wait Listed means the level or meet capacity is full. If the organizer enabled a waitlist, your gymnast is in line.
Rejected means something failed validation (wrong age, missing fields, invalid level). Check the troubleshooting guide for how to fix it.
If something needs fixing, you can edit a single gymnast or update many at once with bulk edit.
What's next
Add coaches (optional)
Edit gymnast data if anything needs fixing
Checkout with Stripe or checkout offline to pay and submit
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