🤸Gymnast registration
Register gymnasts for the meet by importing from your club roster, validating requirements, and managing meet-specific customizations.
Register gymnasts for the meet by importing from your club roster and ensuring they meet all meet requirements and customizations.
Registration Overview
The gymnast registration process allows you to:
Import gymnasts from your existing club roster
Validate that gymnasts meet meet requirements
Modify gymnast details specifically for this meet
Handle meet-specific custom fields and settings
Ensure all gymnasts are properly prepared for registration submission
Accessing Gymnast Registration
Navigate to the Registration Dashboard from the Find a Meet page of your club dashboard
Use the sidebar to navigate to the Gymnasts page
Click Add from club in the gymnast section header
This opens the gymnast import interface
Importing from Club Roster
Prerequisites
You must have already imported gymnasts to your club roster
See: Importing Gymnasts for setup instructions
Import Process
Club gymnast table - View all gymnasts from your club roster that aren't already registered
Validation status - Each gymnast shows a validation icon:
✅ Green checkmark - Gymnast data is valid and ready
❌ Red icon - Gymnast has validation errors that need fixing
Individual Gymnast Management
Selecting Gymnasts:
Click the checkbox next to each gymnast you want to register
Use "Select All" in the table header to select all visible gymnasts at once
Only selected gymnasts will be validated and can be registered
Editing Individual Gymnasts:
Click on any gymnast's name or data field to edit their information
Changes are applied only to this meet registration
Validation Indicators:
Green checkmark ✅ next to name = gymnast is ready to add to your registration cart
Red error icon ❌ next to name = gymnast has errors that must be fixed
Hover over icons to see validation status details
Multi-Edit Functionality
Bulk Editing Multiple Gymnasts
Accessing Multi-Edit:
Select multiple gymnasts using the checkboxes
Click Multi-Edit button in the top-right of the table
This opens the bulk editing interface
Multi-Edit Options:
Level - Apply the same level to all selected gymnasts
Club Name - Apply the same club name to all selected gymnasts
Custom Fields - Apply the same values to custom fields for all selected gymnasts
How It Works:
Leave fields empty if you don't want to change them
Only non-empty fields will be applied to selected gymnasts
Great for quickly applying the same level or settings to multiple gymnasts
Example Use Case:
You have 15 gymnasts all competing in "Level 3"
Select all 15, use Multi-Edit to set Level = "Level 3"
All gymnasts now have the correct level for this meet
Search and Filter Options
Finding Specific Gymnasts
Search Bar:
Search by gymnast name (first or last name)
Search by gymnast number or identifier
Filter Options:
Level Filter - Show only gymnasts with specific levels
Club Filter - Show only gymnasts with specific club names
Custom Fields Management
Meet-Specific Requirements
Custom Fields Display:
Additional columns in the gymnast table
May be required or optional depending on meet settings
Examples: allergies, shirt size, emergency contacts, dietary restrictions
Editing Custom Fields:
Click in custom field cells to edit values
Required fields must be completed before registration
Available in both individual edit and multi-edit modes
Multi-Edit for Custom Fields:
Select multiple gymnasts
Use Multi-Edit to apply the same custom field values to all selected gymnasts
Especially useful for consistent data like shirt sizes or medical information
Validation and Error Resolution
Common Validation Issues
Level Mismatch:
Your gymnast's default level doesn't match meet offerings
Solution: Use the level dropdown or multi-edit to select the correct meet level
Missing Required Fields:
Custom fields marked as required are empty
Solution: Fill in all required custom field information
Invalid Data:
Incorrect format in date fields or other constrained fields
Solution: Correct the data format or selection
Error Resolution Process
Identify errors - Look for red error icons (❌) next to gymnast names
Hover for details - Hover over error icons to see specific error messages
Fix individually - Click on fields to edit individual gymnast data
Use multi-edit - Apply fixes to multiple gymnasts at once when applicable
Re-validate - All gymnasts should show green checkmarks (✅) before proceeding
Next Steps
Additional Validation Screening
Similar to the import phase, a red error icon (❌) may still appear next to gymnast names if they fail current validation logic, such as:
Age eligibility for selected levels
Meet-specific requirements not being met
Missing required information for the specific meet
Submission Process
Before Adding to Cart:
Ensure there are no red error icons (❌) next to gymnast names
Double-check all gymnast information for accuracy
Verify all meet-specific requirements are satisfied
Adding to Cart and Payment:
Only gymnasts with green checkmarks (✅) can be added to your registration cart
Proceed to My Cart to review and complete payment
Registration is submitted to meet organizer for approval
Modifications:
You can only modify gymnast information if they are:
Not yet submitted for registration
Have been rejected by the organizer
If gymnasts are pending acceptance, waitlisted, or accepted, you will no longer be able to modify their information through the registration form.
Music
Music selections can be modified before the registration music deadline, allowing you to change which music file is set as the primary music for each gymnast. This is important because:
If the meet requires music, specify a primary music file for each gymnast
You can specify their music by clicking the edit icon on their row in the gymnast table and using the 'Music' section at the bottom of the page
Music files must be uploaded and assigned through the gymnast's profile (see Editing & Managing Gymnasts) or your club's Music management system
Registration Errors:
If music is required for the meet, gymnasts without a specified primary music file will show a red error icon (❌) and cannot be added to your cart until this requirement is met.
After Registration
Status Tracking:
Submitted - Sent to organizer for review
Pending - Awaiting organizer acceptance
Accepted - Approved for the meet (payment processed if applicable)
Waitlisted - On waitlist pending acceptance
Rejected - Not accepted (can reapply or modify)
Last updated