# Payment

Your cart is where everything comes together before you pay. You add valid gymnasts and coaches to the cart, review the total, and choose how to pay.

## Prerequisites

* [Gymnasts added to your registration](https://docs.gymart.org/registration/add-gymnasts-to-registration) with valid status
* Optionally, [coaches added](https://docs.gymart.org/registration/add-coaches-to-registration)

## Adding participants to your cart

Only gymnasts and coaches with valid status (green checkmark) can go into the cart. If someone has a red icon, their data has an issue. [Edit their details](https://docs.gymart.org/registration/edit-gymnast-registration-data) or use [bulk edit](https://docs.gymart.org/registration/bulk-edit-registration-data) to fix it first.

To add participants:

* Click a participant's name to add them individually.
* Use **Select All** in the table header to add every valid participant at once.

Added participants show up in the **My Cart** section, split into Gymnasts and Coaches tabs.

## Payment options

You'll see two ways to pay in the order summary:

**Stripe (credit card).** Secure online payment. Supports Visa, MasterCard, Amex, and Discover. You get an automatic receipt, and the payment confirms right away.

**Bank/Cash.** Manual payment arranged directly with the meet organizer. This covers checks, bank transfers, cash, or whatever you and the organizer agree on. The organizer confirms payment on their end.

## When you get charged

This is important: you're not always charged the moment you submit.

* **Standard meets** charge you when the organizer accepts your participants.
* **Auto-accept meets** charge you immediately on submission.
* **Waitlisted participants** are not charged until the organizer moves them from the waitlist to accepted.

If a waitlisted participant never gets accepted, you're not charged for them.

## Warning messages

Pay attention if you see any of these in the cart:

* **Late Fee Applied** means you're registering after the regular deadline.
* **Waitlist Applied** means the meet is at capacity. Your participants will go on the waitlist.
* **Registration Deadline Passed** means the registration window has closed entirely.

## After you submit

Your registration moves through these statuses:

| Status         | What it means                              |
| -------------- | ------------------------------------------ |
| **Submitted**  | Sent to the organizer for review           |
| **Pending**    | Waiting for the organizer to accept        |
| **Accepted**   | Confirmed for the meet (payment processed) |
| **Waitlisted** | On the waitlist, waiting for a spot        |
| **Rejected**   | Declined by the organizer                  |

The organizer reviews your submission, accepts or waitlists your participants, and payment gets processed for those who are accepted.

## Fees to know about

**Late registration fees** apply when you register after the regular deadline but before the late deadline. The organizer sets the amount (for example, $25 per gymnast). You're charged only when the participant is accepted.

**Waitlist fees** are an additional charge for participants accepted from the waitlist. The organizer can waive this fee when they accept someone.

## How refunds work

Once your payment is processed and a participant shows "Paid" status:

1. Go to the gymnasts or coaches section in your registration.
2. Click the participant you want a refund for.
3. Select **Request Refund**. This sends a notification to the organizer.

The organizer can accept or deny the request. If they accept, you receive the refund percentage they've configured. For example, if the refund rate is 80% on a $100 payment, you get $80 back. The remaining 20% covers administrative costs. Stripe processing fees and Gym Art platform fees (up to $3 per participant) are not refundable.

Refunds must be requested before the meet start date. Post-meet refunds are handled manually by the organizer. Card refunds take 3-5 business days to process. Cash payments need separate arrangements.

## If something goes wrong

* **Can't add a participant to the cart?** They have a validation error. Fix it in the gymnast or coach editor.
* **Payment failed?** Check your payment method and try the other option.
* **Questions about the meet?** Contact the organizer directly.
* **Technical issues?** Reach out to Gym Art support at <info@gymart.org>.

## Related

* [Checkout with Stripe](https://docs.gymart.org/registration/checkout-with-stripe)
* [Checkout offline](https://docs.gymart.org/registration/checkout-offline)
* [Check registration status](https://docs.gymart.org/registration/check-registration-status)
* [Registration walkthrough](https://docs.gymart.org/registration/index)