> For the complete documentation index, see [llms.txt](https://docs.gymart.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.gymart.org/registration/payment.md).

# Payment

Manage your meet registration cart, review pricing, and complete payment for gymnasts and coaches.

Your cart is where everything comes together before you pay. You add valid gymnasts and coaches to the cart, review the total, and choose how to pay.

## Prerequisites

* [Gymnasts added to your registration](/registration/add-gymnasts-to-registration.md) with valid status
* Optionally, [coaches added](/registration/add-coaches-to-registration.md)

## Adding participants to your cart

Only gymnasts and coaches with valid status (green checkmark) can go into the cart. If someone has a red icon, their data has an issue. [Edit their details](/registration/edit-gymnast-registration-data.md) or use [bulk edit](/registration/bulk-edit-registration-data.md) to fix it first.

To add participants:

* Click a participant's name to add them individually.
* Use **Select All** in the table header to add every valid participant at once.

The **Checkout** page has two tabs: **Participants** (all gymnasts and coaches together) and **Additional Products**. Select participants using the checkboxes and pay using the bottom bar.

## Payment options

You'll see two ways to pay in the order summary:

**Stripe (credit card).** Secure online payment via credit card. You get an automatic receipt, and the payment confirms right away.

**Bank/Cash.** Manual payment arranged directly with the meet organizer. This covers checks, bank transfers, cash, or whatever you and the organizer agree on. The organizer confirms payment on their end.

## When you get charged

This is important: you're not always charged the moment you submit.

* **Standard meets** charge you when the organizer accepts your participants.
* **Auto-accept meets** charge you immediately on submission.
* **Waitlisted participants** are not charged until the organizer moves them from the waitlist to accepted.

If a waitlisted participant never gets accepted, you're not charged for them.

## Warning messages

Pay attention if you see any of these in the cart:

* **Late Fee Applied** means you're registering after the regular deadline.
* **Waitlist Applied** means the meet is at capacity. Your participants will go on the waitlist.
* **Registration Deadline Passed** means the registration window has closed entirely.

## After you submit

Your registration moves through these statuses:

| Status         | What it means                                      |
| -------------- | -------------------------------------------------- |
| **Pending**    | Submitted and waiting for the organizer to approve |
| **Approved**   | Confirmed for the meet (payment processed)         |
| **Waitlisted** | On the waitlist, waiting for a spot                |
| **Rejected**   | Declined by the organizer                          |

The organizer reviews your submission, approves or waitlists your participants, and payment gets processed for those who are approved.

## Fees to know about

**Late registration fees** apply when you register after the regular deadline but before the late deadline. The organizer sets the amount (for example, $25 per gymnast). You're charged only when the participant is accepted.

**Waitlist fees** are an additional charge for participants accepted from the waitlist. The organizer can waive this fee when they accept someone.

## How refunds work

Once your payment is processed and a participant shows "Paid" status:

1. Go to the gymnasts or coaches section in your registration.
2. Click the participant you want a refund for.
3. Select **Request Refund**. This sends a notification to the organizer.

The organizer can accept or deny the request. If they accept, you receive the refund percentage they've configured. For example, if the refund rate is 80% on a $100 payment, you get $80 back. The remaining 20% covers administrative costs. Stripe processing fees and Gym Art platform fee (3% of the registration price) are not refundable.

Refunds must be requested before the organizer's refund deadline. Card refunds take 3-5 business days to process. Cash payments need separate arrangements.

## If something goes wrong

* **Can't add a participant to the cart?** They have a validation error. Fix it in the gymnast or coach editor.
* **Payment failed?** Check your payment method and try the other option.
* **Questions about the meet?** Contact the organizer directly.
* **Technical issues?** Reach out to Gym Art support at <info@gymart.org>.

## Related

* [Checkout with Stripe](/registration/checkout-with-stripe.md)
* [Checkout offline](/registration/checkout-offline.md)
* [Check registration status](/registration/check-registration-status.md)
* [Registration walkthrough](/registration/index.md)