🛒Payment
Manage your meet registration cart, review pricing, and complete payment for gymnasts and coaches.
Add valid gymnasts and coaches to your cart and complete payment for meet registration.
How the Cart Works
Adding Participants to Cart
Gymnasts and Coaches:
Only gymnasts and coaches with valid status (green checkmark ✅) can be added to your cart
Valid status means their data is complete and meets meet requirements
Hover over the green checkmark to see "Gymnast data is valid"
If invalid (red icon ❌), edit individual participants or use "Edit All" to fix issues
Adding to Cart:
Click on a participant's name to add them to your cart
Use "Select All" in the table header to add all valid participants at once
Added participants appear in the My Cart section under Gymnasts or Coaches tabs
Order Summary
Payment Options
Stripe Checkout (Credit Card)
Secure online payment processing
Supports major credit cards (Visa, MasterCard, Amex, Discover)
Immediate authorization and confirmation
Receipts sent automatically
Transfer/Cash:
Manual payment to meet organizer
Check, bank transfer, cash, or other agreed methods
Requires separate payment arrangement
Organizer confirms payment receipt
Important Messages Section
Pay attention to warning messages that may appear:
Late Fee Applied - Registration is after the regular deadline
Waitlist Applied - Meet is at capacity, participants go to waitlist
Registration Deadline Passed - Registration window has closed
Payment Process
When You're Charged
Payment Timing:
Not charged immediately when you submit registration
Charged only when organizer accepts your participants
Auto-accept meets - Charged immediately if meet has auto-accept enabled
Waitlist participants - Not charged until moved from waitlist to accepted
For Waitlisted Participants:
Payment authorization held but not processed
Charged only when organizer accepts from waitlist
Can be declined without charge if not accepted
After Payment Submission
Registration Status
Submitted - Registration sent to organizer for review
Pending - Awaiting organizer acceptance
Accepted - Participant confirmed for meet (payment processed)
Waitlisted - On waitlist pending organizer approval
Rejected - Registration declined by organizer
What Happens Next
Organizer Review - Meet organizer reviews your submission
Acceptance/Waitlist - Participants either accepted or placed on waitlist
Payment Processing - Payment processed only for accepted participants
Confirmation - Receive confirmation of acceptance and payment
Understanding Fees and Charges
Late Registration Fees
Applied when registering after the regular deadline but before late deadline
Club Impact: Additional cost per participant
When Charged: Only when participant is accepted by organizer
Amount: Set by meet organizer (e.g., $25 per gymnast)
Waitlist Fees
Additional fee for participants accepted from waitlist
Club Impact: Extra cost if your participant gets accepted from waitlist
When Charged: Only when moved from waitlist to accepted
Waiver Option: Organizer can choose to waive this fee upon acceptance
How Refunds Work
Requesting a Refund:
Once payment has been processed and your participant status shows as "Paid"
Go to the gymnasts or coaches section in your registration
Click on the participant you want to request a refund for
Select "Request Refund" option
This sends a refund request notification to the meet organizer
Organizer Review Process:
The meet organizer receives your refund request
They can either Accept or Deny the refund request
You'll be notified of their decision
Refund Calculation: If the organizer accepts your refund request:
Refund Percentage - You receive the percentage specified by the meet organizer
Example: If organizer sets 80% refund rate and you paid $100, you get $80 back
What You Get Back:
80% of original payment = $80 returned to you
20% retained by organizer for processing and administrative costs
Non-Refundable Items:
Stripe processing fees (typically 2.9% + $0.30 per transaction)
Gym Art platform fees (up to $3 per participant)
Important Refund Notes:
Refunds must be requested before the meet start date
Post-meet refunds are handled manually by the organizer
Refund processing typically takes 3-5 business days for card payments
Cash payments require separate arrangements with the organizer
Troubleshooting
Common Cart Issues
Invalid participants - Fix validation errors before adding to cart
Missing participants - Ensure participants are imported and valid first
Payment failures - Check payment method and try alternative options
Waitlist conflicts - Understand waitlist fees and acceptance process
Getting Help
Meet organizer - Contact for meet-specific questions
Gym Art support - Email: [email protected] for technical issues
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