Session management
Learn how to create and manage gymnastics competition sessions, including session creation, organization, and the session dashboard overview.
Sessions are the backbone of your meet schedule. Each session is a block of time where a group of gymnasts competes together in your venue. You use sessions to organize who competes when, what apparatus they rotate through, and how the day flows from warmup to awards.
What sessions do
A session serves two purposes:
Gymnast organization. You add gymnasts through their competition subdivisions and assign them to squads (their starting positions on each apparatus).
Timeline management. You define the competition schedule -- warmup times, rotation times, breaks, and awards.
Flexible scheduling. You can combine multiple competition levels and age groups into a single session. Sessions can also overlap in time, which is useful for large meets with multiple gyms or areas running at once.
Auto-assignment available. Gym Art Meets includes a squad generation tool that distributes gymnasts across rotations while respecting team affiliations and skill levels. It handles the hard part so you can focus on fine-tuning.
For details, see: Squad Generation
Creating a session
Go to your meet dashboard and click Sessions in the sidebar.
Click the New Session button.
Fill in the session details:
Session Name -- something descriptive like "Session 2 - Saturday PM"
Description -- optional notes
Date -- pick a day within your meet's date range
Start Time -- sets the baseline for your timeline
Timeline -- choose from a template or build your own
Add competitions. Competitions are subdivisions of age groups from your configured levels. Each level and age group combination creates a competition subdivision. Select the ones that belong in this session, and the gymnasts from those competitions are pulled in automatically.
Where do competitions come from? They are generated from the levels and age groups you set up in your meet configuration. For details, see: Levels and Age Groups
The session list
The Sessions page shows all your sessions in a card-based grid. Each card displays the session name, date and time, rotations, timeline summary, participating clubs, and competition levels.
What you can do from the list:
Click the green Session Dashboard button to open a session's full management view
Click on any rotation, timeline, or club section on a card to jump to that specific view
Use the three-dot menu to delete a session (removes it and all its assignments) or duplicate it (copies timeline and settings without gymnast assignments)
Filtering options: search by name, filter by status (upcoming or past), filter by level, or filter by day.
The session dashboard
When you open a session, the dashboard gives you the full picture:
Total gymnasts in the session, plus how many are assigned to squads vs. still unassigned
Levels and clubs represented
Quick-access buttons to the gymnast list, squad list, and timeline
From here, you can manage gymnast placements, create and adjust squads, and build out the competition timeline.
What's next
Manage the gymnast list -- see who is in the session and manage competitions
Organize squads -- create rotation groups and assign apparatus starting positions
Build the timeline -- set detailed competition schedules
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