Session management
Learn how to create and manage gymnastics competition sessions, including session creation, organization, and the session dashboard overview.
Sessions are the backbone of your meet schedule. Each session is a block of time where a group of gymnasts competes together in your venue. You use sessions to organize who competes when, what apparatus they rotate through, and how the day flows from warmup to awards.
What sessions do
A session serves two purposes:
Gymnast organization. You add gymnasts through their competition subdivisions and assign them to squads (their starting positions on each apparatus).
Timeline management. You define the competition schedule -- warmup times, rotation times, breaks, and awards.
Flexible scheduling. You can combine multiple competition levels and age groups into a single session. Sessions can also overlap in time, which is useful for large meets with multiple gyms or areas running at once.
Auto-assignment available. Gym Art Meets includes a squad generation tool that distributes gymnasts across rotations while respecting team affiliations and skill levels. It handles the hard part so you can focus on fine-tuning.
For details, see: Squad Generation
Creating a session
Go to your meet dashboard and click Sessions in the sidebar.
Click the Create session button.
Fill in the session details:
Session Name -- something descriptive like "Session 2 - Saturday PM"
Description -- optional notes
Date -- pick a day within your meet's date range
Timeline -- choose from a template or build your own (the start time is set by the first timeline section)
Add competitions. Competitions are subdivisions of age groups from your configured levels. Each level and age group combination creates a competition subdivision. Select the ones that belong in this session, and the gymnasts from those competitions are pulled in automatically.
Where do competitions come from? They are generated from the levels and age groups you set up in your meet configuration. For details, see: Competitions, age groups, and subdivisions
The session list
The Sessions page shows all your sessions in a card-based grid. Each card displays the session name, date and time, rotations, timeline summary, participating clubs, and competition levels.
What you can do from the list:
Click anywhere on a session card's header to open the session dashboard
Use the shortcut tiles at the bottom of each card to jump directly to Competitions, Rotations, Timeline, or Settings
To delete a session, select it using the checkbox and use the delete button in the filter toolbar
Filtering options: search by name, filter by status (upcoming or past), filter by level, or filter by day.
The session dashboard
The session dashboard is a navigation hub. From here you can reach all parts of the session:
Competitions -- manage which competitions and gymnasts are in the session
Rotations -- organize squads and apparatus assignments
Timeline -- build and adjust the competition schedule
Settings -- update session details, score display options, and more
Projector Display -- control what shows on the venue screen
Music -- manage music cues for the session
Action shortcuts on the dashboard let you generate judge QR codes, export starting positions, and print score entry sheets.
What's next
Manage the gymnast list -- see who is in the session and manage competitions
Organize squads -- create rotation groups and assign apparatus starting positions
Build the timeline -- set detailed competition schedules
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