> For the complete documentation index, see [llms.txt](https://docs.gymart.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.gymart.org/settings-reference/account-and-privacy-settings.md).

# Account and privacy settings

These settings control your personal Gym Art account: your profile details, sign-in security, app preferences, and your privacy choices. You reach them from the account menu, which is separate from any individual meet. Club-level settings such as the profile image live in [Club profile settings](/settings-reference/club-profile-settings.md).

***

## Profile

### Display name

**What it does.** The name shown for your account.

**What it affects.** Appears as your name in the account panel and on records tied to your account. Saving updates it on your sign-in identity.

**When to use it.** Set it to your real name so co-organizers and support can recognize you. Press Save to apply changes.

**Default.** Taken from your account when you first signed up.

***

### Email

**What it does.** The email address tied to your account and used to sign in.

**What it affects.** Changing it starts a verification flow: Gym Art sends a confirmation link to the new address, and the change takes effect only after you click it.

**When to use it.** Change it when your contact address changes. Make sure you can receive mail at the new address before you save, since the change is not complete until you verify it.

**Default.** The address you signed up with.

***

## Security

### Reset password

**What it does.** Sends a password reset link to your email.

**What it affects.** Lets you set a new password from the link. It does not change your password immediately; you complete the reset from the email.

**When to use it.** Use it when you have forgotten your password or want to rotate it. Check your inbox after requesting the link.

**Default.** Not applicable (an action, not a stored setting).

***

### Two-factor authentication

**What it does.** Adds a second step to sign-in using a code sent to your phone.

**What it affects.** Once enrolled, signing in requires both your password and a code sent by text message to an enrolled number. You can enroll more than one phone and remove them later.

**When to use it.** Recommended for organizer accounts, since they control meets, rosters, and payouts. Set it up from the Security section and keep at least one enrolled phone you can always reach.

**Default.** Off (no second factor).

***

## Preferences

### Language

**What it does.** Sets the language of the app interface.

**What it affects.** Switches all menus and labels to the selected language and remembers the choice on your account and this device.

**When to use it.** Choose the language you work in.

**Options.**

| Option   | What it means     |
| -------- | ----------------- |
| English  | English interface |
| Français | French interface  |

**Default.** Follows your device or previous choice.

***

### Theme

**What it does.** Sets light, dark, or system appearance for the app.

**What it affects.** Changes the color scheme app-wide. System follows your device's light or dark setting automatically.

**When to use it.** Pick the mode that is comfortable for you. Use System if you want the app to match your device as it switches between day and night.

**Options.**

| Option | What it means               |
| ------ | --------------------------- |
| Light  | Light color scheme          |
| Dark   | Dark color scheme           |
| System | Follows your device setting |

**Default.** System.

***

## Account

### Terms and conditions

**What it does.** Opens the Gym Art terms of service in your browser.

**What it affects.** Nothing in the app; it is a link to the legal terms you agreed to.

**When to use it.** Open it when you want to review the terms.

**Default.** Not applicable (a link).

***

### Privacy policy

**What it does.** Opens the Gym Art privacy policy in your browser.

**What it affects.** Nothing in the app; it is a link to the policy describing how your data is handled. When the policy is updated, the app asks you to review and accept the new version before you continue.

**When to use it.** Open it when you want to review how your data is used.

**Default.** Not applicable (a link).

***

### Export data

**What it does.** Downloads a copy of your data as a CSV file.

**What it affects.** Generates a file covering your meets, registrations, and payouts and saves it to your device.

**When to use it.** Use it when you want an offline copy of your account's data, for your records or for a data request.

**Default.** Not applicable (an action).

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### Sign out

**What it does.** Signs you out of your account on this device.

**What it affects.** Returns you to the sign-in screen. It does not affect your data or other devices.

**When to use it.** Sign out on shared or public devices when you are done.

**Default.** Not applicable (an action).

***

### Delete account

**What it does.** Permanently deletes your account and its associated data.

**What it affects.** Removes your sign-in identity and the data tied to your account. This cannot be undone. The action is two-step and asks you to re-enter your password to confirm.

**When to use it.** Only when you are certain you want to close your account permanently. Export your data first if you want to keep a copy.

**Default.** Not applicable (an action).

***

## Related

* [Club profile settings](/settings-reference/club-profile-settings.md)
* [General meet information](/settings-reference/general-meet-information.md)