> For the complete documentation index, see [llms.txt](https://docs.gymart.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.gymart.org/settings-reference/general-meet-information.md).

# General meet information

These settings define the basic identity of your meet: its name, when and where it runs, and how it is described to registrants and spectators. You find them on the General Information tab of the meet settings, except the time zone, which lives on the Registration tab of Meet settings. You reach all of them from within an open meet.

***

## Meet name

**What it does.** The public title of your meet.

**What it affects.** Appears everywhere the meet is shown: the organizer dashboard, the public meet page, the registration portal, the Judges Companion login screen, and every exported document.

**When to use it.** Always required. Use the full official name so registrants recognize it, for example "2026 Provincial Championships" rather than "Provincials".

**Default.** Empty (must be set).

***

## Meet date range

**What it does.** The first and last day of competition.

**What it affects.** Drives the dates shown on the public meet page and registration portal, the days available when you schedule sessions, and the date range registrants see when they find your meet.

**When to use it.** Set the full span of competition days, including every day if the meet runs across a weekend. You can adjust it later, but sessions already scheduled on a removed day need to be moved.

**Default.** Empty (must be set).

***

## Location

**What it does.** The venue or city where the meet takes place.

**What it affects.** Shown on the public meet page, the registration portal info card, and the organizer dashboard.

**When to use it.** Always required. Use a form registrants can act on, such as the venue name and city, for example "Sportsplex, Hamilton ON".

**Default.** Empty (must be set).

***

## Description

**What it does.** A free-text summary of the meet shown to anyone viewing it.

**What it affects.** Appears in the About section of the registration portal where coaches and registrants read about the event.

**When to use it.** Use it to set expectations: the competition format, who it is for, and anything a registrant should know before signing up. Leave it blank if the name and location say enough.

**Default.** Empty.

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## Additional information

**What it does.** A second free-text field for details that do not belong in the main description.

**What it affects.** Shown in the About section of the registration portal, below the description.

**When to use it.** Use it for logistics that change less often than the description: parking, admission fees for spectators, concession details, or contact information. Leave it blank if you have nothing to add.

**Default.** Empty.

***

## Cover image

**What it does.** A banner image for the meet, uploaded from your device.

**What it affects.** Displays as the header image on the registration portal. It does not appear on score exports or the projector; those use the club profile image instead (see [Club profile settings](/settings-reference/club-profile-settings.md#profile-image)).

**When to use it.** Upload a wide banner that represents the event, such as an event poster or a venue photo. Use Remove to clear it. Leave it unset for a plain header.

**Default.** None.

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## Meet timezone

**What it does.** Sets the time zone used to interpret and display the meet's dates and times.

**What it affects.** Timestamps shown for the meet, including payment records, are converted to this zone so they read correctly regardless of where you or your registrants are located.

**When to use it.** Set it to the time zone of the venue. The list covers common North American, European, Asian, and Australian zones plus UTC, and stars your device's current zone to help you find it.

**Default.** Your device's local time zone (falls back to UTC if detection fails).

***

## Related

* [Set up your first meet](/getting-started/your-first-meet.md)
* [Manage meet visibility](/meet-setup/manage-meet-visibility.md)
* [Club profile settings](/settings-reference/club-profile-settings.md)


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