👀Navigation and getting to know the app
Learn how to navigate Gym Art Meets version 2 with its three main sections for club management, event organization, and registration.
Gym Art Meets version 2 is organized into three main sections that you can use independently or together:
🏠 Club Dashboard: Manage your club, gymnasts, coaches, and music
🏆 Meet Dashboard: Organize and manage your own events
📋 Registration Dashboard: Register for other organizers' events
🏠 Club Dashboard
This is where you manage all aspects of your club and discover events. Meet-related content is prioritized here since it's the most important functionality.
🔍 Meet Discovery & Management
My Meets: View all meets you've created or have access to
Click "Create Meet" to organize your own event
Access existing meets you've created
Find a Meet: Browse and search for public meets or meets open for registration
Search by meet name or filter by upcoming events
Register your gymnasts for other organizers' events
⚙️ Club Management
🏃 Gymnasts: Import, view, and manage all gymnasts in your club
Upload via CSV import or add individually
Edit gymnast details, levels, and club assignments
👥 Coaches: Manage coaches associated with your club
Import coaches via CSV or add individually
Assign coaches to specific meets or events
🎵 Music: Centralized music library for your club
Upload music files to your club's library
Assign music to gymnasts (multiple gymnasts can share songs)
Mark primary and backup music files
⚙️ Club Settings: Update club information and member access
Modify club details, contact information, and settings
Manage club members and their access levels
🏆 Meet Dashboard
When you create your own meet, you access the Meet Dashboard for complete event management across all three main sections.
📝 Registration Management
Registration Settings: Configure how others can register for your meet
Set registration open/close dates
Configure entry fees and payment options
Define registration rules and requirements
📊 Registration Overview: Monitor registration status and progress
View pending, approved, and declined registrations
Track payment statuses and outstanding fees
🏗️ Event Setup & Organization
🏃 Gymnasts: Manage gymnasts registered for this specific meet
Import gymnasts from your own club or add new ones
Accept gymnasts that have been submitted for registration
Handle wait lists and manage registration status
View and modify gymnast information and details
👥 Coaches: Handle coach registrations and assignments for the meet
Import coaches from your club or approve submitted registrations
Manage wait lists and registration status for coaches
View and modify coach information and permissions
Assign coaches to specific sessions or roles
📊 Levels and Age Groups: Create and manage competition structure
Create different competition levels (e.g., Level 1, Level 2, etc.)
Set up age groups within each level
Configure subdivisions for large age groups
Modify scoring settings and rules for each level
Set tie-breaking and advancement rules
📅 Sessions: Create and manage competition sessions
Set up session schedules and timelines
Organize gymnasts into squads and rotations
Configure judging assignments and apparatus setup
🏆 Scoring & Results
Live Progress: Real-time tracking of meet progress
Monitor which squads have competed on each apparatus
Track athlete completion status and scoring progress
Score Entry: Manage scoring for each session
Enter scores via web interface or Judge's Companion app
Configure scoring modes (FIG vs Regional)
Generate real-time results and rankings
Results & Printouts: Generate competition results and reports
Create subdivision results and team scores
Generate printouts for awards ceremonies
Export results in various formats
⚙️ Event Administration
📺 Projector & Display: Live scoring displays and QR codes
Generate QR codes for judges, spectators, and Wi-Fi access
Display live scores on projectors or TVs
Create spectator access links and apps
⚙️ Meet Settings: Configure meet details and access controls
Set meet information, dates, and descriptions
Manage passwords and access permissions
Configure social links and media uploads
🎫 Ticketing: Optional spectator ticketing system
Enable in-app ticket purchases
Configure pricing and ticket options
📋 Registration Dashboard
When registering for another organizer's meet, you access the Registration Dashboard to manage the registration process.
📋 Meet Information & Status
Meet Details: Review complete meet information
View organizer details, dates, and location
Access meet rules, schedules, and requirements
Check registration deadlines and fees
Registration Status: Track your registration progress
Monitor approval status and pending actions
View payment status and outstanding requirements
👥 Participant Management
Select Club Gymnasts and Coaches: Choose which participants to register from your club
Import gymnasts and coaches from your club's roster
Review and edit participant information for this meet
Set their competition level and any other specific data related to this meet
Manage level assignments and special requirements
💳 Payment Management
Submit Payments: Process registration fees and event payments
Submit payments for gymnast registrations
Handle different payment methods and currencies
Track payment processing status in real-time
Payment History: View and track all past payments
Access complete payment history for your registrations
Filter payments by date, meet, or payment status
Generate payment reports and receipts
Payment Status Tracking: Monitor who has paid and outstanding payments
View which gymnasts have completed payment
Track outstanding payments and follow up as needed
Send payment reminders and notifications
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