⏩Quick start guide

Learn how to use Gym Art Meets by creating your first event, importing athletes, creating age groups, and creating sessions.

Overview

In this guide, you'll learn a top-level summary of how to use Gym Art Meets. This guide covers how to

1. Create a meet

2. Add athletes, levels & clubs

3. Create age groups

4. Add sessions & squads (rotations)

Create an account

Get started by creating a Gym Art account by clicking on the register or login button using the link above.

Click here to create an account

Creating a meet

A gymnastics meet is a series of competitions at different levels and clubs for one sport (e.g., MAG or WAG).

To create a meet follow these steps:

1. From the "My Meets" click on the "New" button

2. Select the organization to create your meet under

   1. If this is your first meet, enter the name of your organization, and one will be created automatically

3. Enter the basic details (name, sport, location, date range, etc.) and click on "Create".

The sport of a meet (e.g. MAG or WAG) cannot be changed later

Once in the meet dashboard, you can modify the meet's information such as the description, cover images, documents, social links, and organizer information.

Adding athletes

Now that you've created your meet the next step is to import some athletes. Each athlete has a category (competition level) and team (gym club). These will automatically be created and can be modified later. Here are some fake athletes so that you can create a meet and see how it all works.

2KB

Athletes.csv

See how to import your athletes into Gym Art Meets

To import your athletes, follow these steps:

1. Navigate to the "Gymnasts" page under the Athlete Management section of the left sidebar

2. Click on the "Add" to import your data

3. Download the template we provide. It has the following columns:

   1. Athlete ID | First Name | Last Name | Date of Birth | Team | Level | Athlete Number

   2. Optional fields: Athlete ID and Athlete (Bib) Number

You can drag and drop USAG, SportzSoft, and KSIS athlete export CSVs directly into GAM and it will parse out the correct columns. No extra work needed!

Do not include age groups in the athlete's level field, these are created after. For example, DO Level 3, DONT Level 13-14

1. Once you've filled the template with your data, you can either

   1. Copy all the data in the data table to your clipboard and paste it into the text field

   2. Drag and drop your files into the app

2. Review the athletes that will be created.

   1. Use the import settings at the top of the page to modify how the data is imported

   2. Cells with errors are marked in red, and those with typos and warnings are marked in yellow

   3. You can directly modify any data cell

3. Click "Create" in the top right corner once all the errors are gone

Create age groups

The second step is to create age groups for all the different levels you made. GAM will automatically calculate which athletes belong to what group based on their date of birth.

See how to create age groups for your categories

To create age groups, follow these steps:

• Navigate to the "Levels & Age Groups" page under the Athlete Management section of the left sidebar

• For any level, click the New age group button and add the youngest age of the group (e.g. 13). This will add all athletes who are 13 to that group.

  • To make a age range (i.e. 13-14) click on the right side of the new card and enter the oldest age

  • To make an age group that includes all ages above (i.e. 13+), first enter the youngest age and then click the checkbox that says include all athletes above the minimum age.

Age groups can't overlap. You can't have a range 13-14 and 14-15

Create sessions & rotations

The third and final step to setting up your event is to create sessions. For each session you'll select which competitions (age groups) to add and GAM will automatically generate squads for your. These can always be modified afterwards.

See how to create sessions and squads for your gymnastics event

To create your first session follow these steps:

1. Navigate to the Sessions section under the Competition Management section on the lefthand side menu

2. Click the + Session button

3. Enter the name, day, and start time and then click Next

4. (Optional) select which competitions (age groups) you want to add to your session. You can add any mixmatch of levels and age groups.

5. Click Create and your session and squads will be generated

GAM will auto generate squads for you that optimally group athletes by gym club and level. Feel free to modify the squads after.

To view and modify the squads, click on Session Dashboard on the tile.

Enter Scores & Videos Using Judge's Companion

We made a mobile application called Judge's Companion (JC) for judges and secretaries to enter scores and record routine videos. You will provide the session QR code to your judges so that they can log in to JC. JC is available to download for all devices, as well as accesible through the website.

To access Judge's Companion, follow these steps:

1. Download Judge's Companion

   1. For iOS devices, download on the Apple Store

   2. For Android devices, download on the Google Play Store

   3. For computers or older devices go to judge.gymart.org

2. The session QR codes are found under the Projector & QR Codes section under Event Management section.

   1. Alternatively, you can provide the the meet and session passwords, which are found in the Judging Resources & Video Protection section, under Meet Settings on the left hand side menu.

It's best to print out all the session QR codes for the day onto one page, with the meet and session password underneath the code. Print a copy for each judge's table.

Once the judge has logged in, follow these steps:

1. Select which apparatus you are judging on

2. Select the rotation you're about to judge (they're listed chronologically: Rotation 1 is the first group to arrive to the table)

3. Select which role(s) you are assuming (Difficulty, Execution, or Video Recorder)

   1. If you are one secretary or judge responsible for entering everyone's scores, select multiple roles

4. Find the athlete you want to enter scores or record a routine for

   1. You can search for athletes by name or number to speed up the process

Entering Final Score vs Deductions

After selecting an athlete, under Advanced Settings, you can toggle whether you will enter the final score (e.g. 8.2) or the deductions entered (e.g. 1.8). Both will result in the same score.

FIG vs Regional Scores

As an organizer you can change the way scores are entered using the Simpel juding mode option found in the Judging Resources & Video Protection section

• Regional scoring system (Start value - deductions = final score)

• FIG scoring (Difficulty - neutral deductions - deductions = final score).

Judges can change this settings under Advanced Settings after selecting an athlete.

Modyfing this setting this will not change how scores are calculated, only how they are entered.

Conclusion

And with that, you're good to go! In this guide you

1. Created an account

2. Created and event

3. Imported your athletes

4. Created age groups

5. Created sessions

6. Set up Judge's Companion

Will all that done, you're ready to start the event.