⏩Quick start guide

With this guide, you’ll have created your first meet, schedule, and set up live scoring all in 15 minutes. Let’s jump right in!

Overview

In this guide, you'll learn a top-level summary of how to start using Gym Art Meets. This guide covers how to

1. Create an account

2. Create an organization & meet

3. Add athletes, categories & teams

4. Add sessions & rotations

Create an account

Get started by creating a Gym Art account by clicking on the register or login button using the link above.

Click here to create an account

Creating a meet

Meets are gymnastics events where athletes compete over a specified period of time. Once created, you'll be able to add athletes, schedules, documents, and other information that will be displayed to the public.

Here are some fake athletes so that you can create a meet and see how it all works, without the data!

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gym_art_test_athletes.csv

To create a meet follow these steps:

1. From the "My Meets" click on the "New" button

2. Select the organization to create your meet under

   1. If this is your first meet, enter the name of your organization, and one will be created automatically

3. Enter the basic details (name, sport, location, date range, etc.) and click on "Create".

The sport of a meet (e.g. MAG or WAG) cannot be changed later

Once in the meet dashboard, you can modify the meet's information such as the description, cover images, documents, social links, and organizer information.

Adding athletes

Now that you've created your meet the next step is to add athletes. Each athlete has a category (competition level) and team (gym club). These will automatically be created and can be modified later.

To import your athletes, follow these steps:

1. Navigate to the "Athletes" page under the Athlete Management section of the sidebar

2. Click on the "Upload" to import your data

3. Download the template we provide. It has the following columns: Last Name, First Name, Category, Team, Athlete Identifier, Athlete Number, Date of Birth, Registration Date, Coach identifiers

   1. Required fields are marked with a *. They are Last Name, First Name, Category, Team, Athlete Identifier, Date of Birth,

      1. Each athlete must have a unique Athlete Identifier

4. Once you've filled the template with your data, you can either

   1. Copy the data in the data table to your clipboard and paste it into the text field

   2. Upload your files to GAM using the "Upload" button

5. Review the athletes that will be created.

   1. GAM will automatically identify categories and teams that have not been created before and create them for you.

   2. For every new category, it will also make competitions and optimally divide the athletes from the category into subdivisions.

   3. These options can be disabled form the "Creation Settings" menu under Step 3: Preview

6. Click "Create" in the top right corner and voila!

If your data is not loading properly, you can change the importation settings by clicking the "Advanced Import Options" buttons.

Create sessions & rotations

You can create your schedule now that you've added your athletes to competitions. Schedules consist of time slots called sessions. Each session represents a period in which athletes may compete in the event arena and have groups of athletes called rotations.

To create your first session follow these steps:

1. Navigate to the Schedules section under the Competition Management section on the side menu

2. Click the New Session button

3. Enter the basic details about the session: name, day, and start time and then click Next

   1. Sessions also have a timeline for communicating the sections of the session such as arrival, warmup, and competition. We provide templates you can use which can be modified later.

4. Optionally select which competition subdivisions you want to add to your session's rotations. A subdivision is a subset of athletes from a competition whose size usually corresponds to the maximum number of athletes in the gym at one time.

   1. If you select Auto-generate rotations GAM will automatically assign the athletes from the competitions to the rotations of the session. This will optimally distribute the athletes across the rotation groups such that the same categories and teams are grouped, minimizing coaches running around and judges changing rule sets.

5. Click Create and your session will be generated

Submitting scores and videos

With your sessions created your judge's can now enter scores and upload routine performance videos. We made a separate application called Judge's Companion for judges so that their experience is straightforward and error-averse. To get started entering scores for a session, follow these steps:

1. Navigate to your session's Judging Tables section

   1. From the Schedules section, click on the Edit Session button on the Session's card

   2. Navigate to the Judging Tables section on the side menu

2. Take note of the session password, meet password, and supervisor password

Enter Scores Using Judge's Companion

1. Access the Judge's Companion application using any of these methods

   1. For iOS devices, download on the Apple Store

   2. For Android devices, download on the Google Play Store

2. Using Judge's Companion, enter the meet and session password to access the session's athletes

3. Select which apparatus you are judging on

4. Select which role(s) you are assuming (Difficulty, Execution 1-7, or Video Recorder)

5. Select the athlete and enter your scores

   1. Execution judges must:

      1. Enter the execution deductions

   2. The Difficulty judge must

      1. Submit the difficulty, neutral deductions, and bonus

      2. Review the execution scores submitted and submit the final score

Learn more about how you can enter scores, run your meet offline (without the internet), manage judging roles, and more with these guides:

✍️Judging tables

Managing & Viewing Scores

As an admin, you can view and edit all scores and videos that come in from Gym Art Meets. We also provide the ability to export the scores to Excel, CSV, and PDF formats.

You can do so by:

1. From your meet's dashboard, navigate to the Competitions & Results tab under the Competition Management section

2. Click the competition you want to view and navigate to the Scores tab using the side bar

   1. Export scores to Excel, CSV, or PDF formats

   2. Click the Edit button to modify any score that has been entered, as well as scratching, or entering a score manually