KScore scheduling and judges
How to set up sessions, rotations, and judge assignments if you're coming from KSCORE.
Before you start: You'll need a meet created and your levels configured.
What you're used to
In KSCORE, you create sessions, build rotation schedules with drag-and-drop, assign athletes to rotations, and assign judges. Byes are part of the rotation cycle. Multi-day competitions like FIG Competition I through IV are handled as a built-in format.
How it works now
Step 1: Create your sessions
Same concept as KSCORE. Sessions are time blocks, like "Saturday Morning CCP 2-3." Create a session, set the date and time, and assign which levels and age groups compete in it.
For multi-day competitions, just create sessions across different dates within the same meet. The platform handles all-around scoring across sessions automatically. There's no special "multi-day" mode to turn on.
Create a session and Assign subdivisions to sessions
Step 2: Set up rotations
Same idea as KSCORE rotations. You set the apparatus order and how many rotations you need per session.
Step 3: Add breaks (what KSCORE calls "byes")
If your rotation plan includes rest periods (VT, UB, Break, BB, FX, for example), you add those when you configure the apparatus order. Same thing as a bye, just called a "break" here.
Step 4: Squads and flights (these are new)
Gym Art Meets adds two layers of organization that KSCORE doesn't have:
A squad is the group of gymnasts starting at a particular apparatus within a rotation.
A flight is a smaller group within a squad, if you need to break things down further (Flight A, Flight B).
You don't have to think about these right away. They're there for fine-tuning the order of competition when you need it.
Assign gymnasts to rotations and Manage flights
Step 5: Assign gymnasts to rotations
You can do this automatically or manually. The auto-distribution is pretty smart. It tries to:
Keep gymnasts from the same club together
Minimize how much coaches have to move between apparatus
Distribute evenly across rotations
After auto-distribution, you can move anyone around manually. So if the algorithm puts two gymnasts in the wrong spot, just drag them where they need to go.
Step 6: Set the session timeline
You can set specific timing for march-in, warm-up, competition, and rotation intervals. This gives you a structured timeline for the whole session.
Step 7: Set up judges
This is a little different from KSCORE. Two steps:
First, create judge profiles. Each judge gets a profile with their name and credentials. You do this once, and then you can assign them to sessions.
Then, assign judges to apparatus. For each apparatus in each session, you assign specific judges to specific roles:
D1 evaluates difficulty
E1 through E7 evaluate execution (you can have up to 7)
S1 is the supervisor (oversees the panel, can fill any role)
VR is the video recorder (records routines, no score entry)
The S1 and VR roles are new compared to KSCORE. S1 replaces the idea of a "head judge." VR enables video recording during competition, which is also new.
One important thing: when a judge opens the Judges Companion app, they only see the sessions and apparatus they've been assigned to. They can't browse around or see things they don't need to see. This is by design, for both privacy and simplicity.
Set up judge profiles and Assign judges to apparatus
Quick comparison
Sessions
Same concept
Same concept
Rotation building
Drag-and-drop with multi-select
Auto-distribution, then manual adjustments
Rest rotations
Called "bye"
Called "break"
Sub-groups within rotations
Not available
Squads and flights
Multi-day meets
Built-in FIG Competition I-IV format
Create multiple sessions across dates
Judge assignment
Per session
Per apparatus per session (D1, E1-E7, S1, VR)
What judges can see
Full event access
Only their assigned sessions and apparatus
Coach movement
You have to plan for it yourself
Auto-distribution tries to minimize it
Schedule output
Print rotation schedules
Digital view for registrants, plus printable
Next step
With scheduling and judges in place, you're ready for score entry.
More reading
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