KScore to Gym Art Meets
If you're here, you're probably in the middle of your season and you need to figure out how to keep things running. We've helped clubs through this before. You're going to be okay.
Here's what you need to know right now: Gym Art Meets can do everything KSCORE does. Your scores, your rotations, your registrations, your live results. All of it. And you can set up your next meet yourself, today, without waiting for anyone to get back to you.
This page walks you through the whole thing. Start at the top and work your way down, or jump to whatever section you need most.
Yes, it can do that
This is usually the first question. "Can it do what KSCORE does?" The answer is yes. Here's the quick list:
FIG and 10.0 scoring, in the same meet, just like KSCORE
Club-based registration with entry fees and deadlines
Live results that update in real time (faster than KSCORE's 4-second refresh, actually)
Rotation schedules with rest rotations (KSCORE calls them "byes," we call them "breaks")
Multi-day meets across multiple sessions
WAG and MAG, plus Rhythmic, Trampoline & Tumbling, and others
The one big difference in how you get started: with KSCORE, you had to contact their team to set up your event. With Gym Art Meets, you do it yourself at meets.gymart.org. It takes about 15 minutes.
What things are called
KSCORE and Gym Art Meets use different words for some of the same things. This trips people up at first, so here's a translation.
The big ones
Event or Competition
Meet
Category or Group (like CCP 2 or Xcel Gold)
Level
Sub-category (like "Xcel Bronze Orange")
Age Group (defined by birth date ranges)
Session
Session (same)
Rotation
Rotation (same)
Bye (a rest rotation)
Break
Athlete
Gymnast
Club
Club (same)
Registration fee
Entry Fee
Scoring terms
D score
Difficulty Score (same idea)
E score
Execution Score (same idea)
Final score
Final Score (same)
Penalty
Neutral Deduction
Team results (6-5-4, all scores, etc.)
Team Score Count (you set how many scores count per team)
Things that are new
Gym Art Meets has a few concepts that KSCORE doesn't have. You don't need to learn these on day one, but they're there when you need them:
Subdivision lets you split a big age group across two sessions but still rank them together. Handy when you've got 60 kids in one age group.
Squad is the specific group of gymnasts starting at each apparatus.
Flight is a smaller group within a squad, if you need to break things down further.
Apparatus names
Everything is the same except KSCORE sometimes says "High Bar" where Gym Art Meets says "Horizontal Bar." That's it.
How to get your next meet set up
Here's the workflow, step by step. If you've set up a meet in KSCORE before, most of this will feel familiar. The steps are just organized a little differently.
Create your meet at meets.gymart.org. Give it a name, pick the dates, set the location, choose the sport.
Set up your levels. This is where you create your CCP levels, Xcel levels, whatever you need. Each level gets its own entry fee and scoring rules.
Add age groups inside each level. Where KSCORE used color-coded sub-categories, you'll define age groups by birth date range.
Set up scoring for each level. Pick FIG or 10.0, set your tiebreaker rules, configure how vault scores work, set up team scoring.
Create your sessions. These are your time blocks, just like in KSCORE. Assign levels and age groups to each session.
Open registration. Set your open and close dates, late fees, any custom fields you need (allergies, shirt sizes, that kind of thing).
When registration closes, generate your squad lists. The system distributes gymnasts across rotations automatically. It tries to keep club teammates together and minimize how much coaches have to run around. You can adjust anything manually after.
On competition day, judges use the Judges Companion app on their phones or tablets. If some judges prefer paper, that works too. A secretary can enter scores from the Meet Dashboard.
Results show up live at live.gymart.org. You can also set up QR codes so spectators can pull up results on their phones.
After the meet, export results as PDF, Excel, or CSV.
For the detailed version of each step, see the workflow guides at the bottom of this page.
Getting your data over
This is the part people worry about most. Here's what you can bring over and how.
Your athlete roster
Export it from KSCORE as a spreadsheet, then import it into Gym Art Meets using the CSV import tool. It handles different date formats and column separators, so you shouldn't need to do much cleanup.
Coaches
Add them manually, or include them in a CSV import
Club info
Set up your clubs in the Club Dashboard
Past results
These can't be imported directly. If you need them for records, save them separately.
Future registrations
Clubs will re-register through Gym Art Meets going forward
The CSV import is pretty forgiving. You can even paste data straight from a spreadsheet into the platform if you don't want to mess with files. The key fields are first name, last name, and date of birth. Everything else is optional.
How to import gymnasts from a CSV file
Your data, your gymnasts, your responsibility
Let's talk about this directly, because if you're moving platforms right now, there's a good chance privacy and data handling is part of why.
Gym Art Meets was built with this in mind from the start. Here is how it works:
Who can see what. The platform uses layered access. That means every person only sees what they need to see. Organizers see what they need to run the meet. Club admins see their own gymnasts. Judges see only the sessions and apparatus they're assigned to. Nobody gets a view of everything unless they need it.
Gymnast information is not public. Personal data is never exposed on live results pages by default. You, the organizer, decide exactly what shows up: names, scores, rankings, videos. You control it.
Registration goes through clubs. There's no open public form where anyone can enter a child's information. Data flows through trusted club administrators, the same people who manage the athletes day to day.
Password protection is available. If you want to lock down your live results so only people with a password can view them, you can do that.
Judges see nothing extra. When a judge opens the Judges Companion app, they see their assigned sessions and their assigned apparatus. That's it. They can't browse other sessions or look up gymnast details they don't need.
If you need to show parents or your board that you're taking data seriously, this is what you can point them to. And if you have specific questions about compliance or legal requirements, the Gym Art team can talk you through it.
What you get that KSCORE didn't have
Once you're settled in, you'll notice some things that KSCORE doesn't offer. These aren't critical for your first meet, but they're nice to have:
Music management. Clubs upload MP3 files, assign them to gymnasts, and the platform enforces your music deadline during registration. No more chasing people for floor music files.
Custom registration fields. Need to collect allergy info? Shirt sizes? Dietary restrictions? Add as many custom fields as you need. They can be text boxes, dropdowns, numbers, or yes/no questions.
Club requests. Clubs can submit level change requests, scratches, and refund requests online. You approve or reject with one click. The system handles the rest.
Video recording. Judges can record routines through the Judges Companion app. Videos get linked to the gymnast and their scores automatically. You control whether spectators can see them.
Payment processing. Full Stripe integration for collecting entry fees. You can track who's paid, who hasn't, and export financial data.
Projector displays and QR codes. Set up live scoring displays for venue screens. Generate QR codes for judges, spectators, and Wi-Fi access.
More disciplines. WAG, MAG, Rhythmic, Trampoline & Tumbling, and more.
Hardware
You don't need special equipment. Here's the minimum:
To get started
1 laptop
Any device with a browser
For judges
Tablet per apparatus (browser)
Phone or tablet per judge (Judges Companion app)
For paper scoring
Chits to secretary, or verbal
Print score sheets, secretary enters via the Meet Dashboard
Internet
Needed for live results
Needed for live results and judge sync
The Judges Companion app is available on iPhone, Android, and in a web browser. Judges don't need to create accounts or log in with passwords. You set up their profiles and they access their assignments through the app.
Common questions
Can I mix FIG and 10.0 scoring in the same meet?
Yes. You set scoring independently for each level. So your CCP levels can use one system and your Xcel levels can use another, all in the same meet.
Can judges still use paper?
Yes. There are printable score sheets. A secretary enters the scores into the Meet Dashboard, just like the chit-based system in KSCORE. You can also have some apparatus using the app and others using paper, whatever works for your judges.
How do I run a multi-day competition?
Create multiple sessions across your competition dates within the same meet. All-around scoring across sessions is handled automatically.
What about the bye rotation?
It's called a "break" in Gym Art Meets. Same thing. You set it up when you configure the apparatus order for your session.
I have hundreds of athletes to register. Do I have to enter them one by one?
No. Use the CSV import. Put your roster in a spreadsheet and import the whole thing at once. The tool is flexible about date formats and column separators, so data from KSCORE should work without much cleanup.
Can spectators see live scores without installing an app?
Yes. Live results work in any web browser at live.gymart.org. There is also a Gym Art mobile app for iPhone and Android, but it's optional.
Is my gymnasts' data safe?
Yes. See the privacy and data section above. The short version: layered access, nothing public by default, registration goes through clubs, and you control what spectators see.
I need to show my board or my provincial federation that we take data seriously. What can I point them to?
The privacy section above covers the key points. For detailed compliance questions, contact the Gym Art team directly. They've worked with clubs in this situation before.
Checklist: your first meet
Print this out or keep it open in a tab. It's the whole process from start to finish.
Create your account at meets.gymart.org
Set up your club in the Club Dashboard. Add your gymnasts and coaches.
If you have a roster from KSCORE, import it using the CSV tool.
If your meet needs floor music, upload MP3 files now.
Create your meet in the Meet Dashboard.
Add your levels. Map your KSCORE categories to Gym Art Meets levels.
Add age groups within each level using birth date ranges.
Set up scoring for each level. FIG or 10.0, tiebreaker rules, vault scoring, team scoring.
Create your sessions. Assign levels, age groups, and apparatus.
Configure registration. Set fees, deadlines, late fees, and any custom fields.
Open registration and share the link with clubs.
When registration closes, generate squad lists.
Get judges set up on the Judges Companion app. Assign them to sessions and apparatus.
Run your meet. Judges score through the app (or paper), results go live automatically.
Export your results in PDF, Excel, or CSV.
Detailed workflow guides
If you want step-by-step instructions for each part, these pages go deeper:
Create and configure a meet
Set up sessions, rotations, and judges
Enter scores on competition day
Configure results, rankings, and awards
Manage clubs, athletes, and registration
There's also a full feature-by-feature comparison table if you want to look up a specific KSCORE feature and find the Gym Art Meets equivalent.
Related pages
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