✏️Editing gymnasts and music
Edit gymnast details, manage music files, identifiers, and keep roster information up to date.
Edit individual gymnast information, manage music files, and maintain accurate roster data.
Accessing the Edit Interface
From the Gymnasts Table
Navigate to Participants > Gymnasts in your club dashboard
Use the search and filter options to find the gymnast you want to edit:
Search by name - Type in the gymnast's first or last name
Filter by level - Select specific competition levels
Filter by club - Show gymnasts from specific clubs
Click the Edit button on the gymnast's row in the table
Edit Interface Overview
The gymnast edit page contains three main sections organized in tabs:
1. Information Section
Edit the gymnast's core personal and athletic information:
Editable Fields:
First Name - Gymnast's given name
Last Name - Gymnast's surname
Club Name - The club the gymnast represents
Level Name - Competition level (e.g., "Level 1", "JO Level 5")
Discipline - Gymnastics discipline (WAG, MAG, or WAG+)
Date of Birth - Birth date for age calculations and eligibility
Additional Information Display:
Timestamps - Shows when the gymnast was created and last modified
Default Values for Meet Registration: The gymnast data stored here, including the name, club name, level name, discipline, and other details, serves as default values when registering for meets. However, these can be overridden during the registration process without modifying the central club gymnast data. This allows you to quickly prepare all your gymnasts for a meet while making meet-specific modifications as needed. This is especially important for levels - gymnasts have a default level, but if a meet doesn't contain a matching level name, you'll need to manually specify the appropriate level from the meet's available levels during registration.
2. Identifiers Section
Manage official and custom identification numbers:
Standard Identifiers:
Gym Art Number - Unique system-generated ID within the Gym Art ecosystem
USAG Number - USA Gymnastics membership number (if applicable)
FIG Number - International Gymnastics Federation number (if applicable)
Custom IDs:
Click Add ID to create custom identification fields
Name Field - Label for your custom ID (e.g., "State ID", "School ID")
Value Field - The actual ID number or code
Multiple Custom IDs - Add as many custom identifiers as needed
Example Custom IDs:
State association numbers
School or team identification codes
3. Music Section
Manage floor music files associated with the gymnast:
Music Management Features:
Attach existing music - Select from your club's music library
Upload new music - Add new MP3 files to your club library
Multiple files - Attach multiple music files to one gymnast
Primary music selection - Choose which file is the default/primary music
Music Assignment Process:
Click Add Music in the music section
Choose from two options:
Select existing - Pick from already uploaded club music files
Upload new - Add a new MP3 file to your club library
Once attached, set one file as the primary music file
The primary music file will be used when registering for meets
Meet Registration Integration:
Primary music files are automatically included during meet registration
Music requirements and deadlines are enforced based on meet settings
Organizers can access and download registered gymnasts' music files
Deleting a Gymnast
Delete Process
Select one or multiple gymnasts using the checkboxes in the table
Click Delete Selected in the header area
Confirm the deletion in the popup dialog
Important Notes:
Deleted gymnasts are permanently removed from your club roster
All scores and routine videos will be deleted permanently
This action cannot be undone
Consider the impact on any pending meet registrations
Saving Changes
Make all desired changes across the three sections
Click Save in the top-right corner of the page
A success message confirms the update
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