Scheduling and judges

How to set up sessions, rotations, and judge panels in Gym Art Meets if you're coming from KSIS.

Prerequisites: You have created a meet and configured levels.

In KSIS

In KSIS, you create sessions (time blocks), define warmup groups (rotation groups), set apparatus order, assign athletes to groups and heats, assign judge panels (D panel and E panel per apparatus), and generate the session schedule/timeline.

In Gym Art Meets

1. Create Sessions

Same concept — sessions are competition time blocks (e.g., "Saturday Morning"). Create a session, set the date/time, and assign which subdivisions compete in each session.

→ See Create a session and Assign subdivisions to sessions

2. Configure Rotations (Replaces "Warmup Groups")

Where KSIS calls them "warmup groups", Gym Art Meets calls them rotations. A rotation is a group of gymnasts that starts at one apparatus and cycles through all apparatus in order.

Set the apparatus order and number of rotations per session.

→ See Configure rotations

3. Add Flights (Replaces "Heats")

If a rotation is too large, split it into flights (Flight A, Flight B). In KSIS these are called "heats".

→ See Manage flights

4. Assign Gymnasts to Rotations

Place gymnasts into rotations either automatically (Gym Art Meets distributes by club, level, or count) or manually (drag-and-drop).

→ See Assign gymnasts to rotations

5. Set the Session Timeline

Configure timing for march-in, warm-up, compete, and rotate intervals. This replaces the KSIS schedule generation feature.

→ See Set session timeline

6. Set Up Judge Profiles and Assign to Apparatus

In KSIS, you assign judges to "panels" (D panel, E panel). In Gym Art Meets, you:

1. Create judge profiles — each judge gets a profile with their name and credentials

2. Assign judges to apparatus — assign D1, E1-E7, S1, and VR roles per apparatus per session

This gives you more granular control than KSIS panels. Each apparatus has its own independent judge assignment.

→ See Set up judge profiles and Assign judges to apparatus

Key Differences

Aspect	KSIS	Gym Art Meets
Group terminology	"Warmup groups" and "heats"	"Rotations" and "flights"
Judge assignment	Panels assigned per session	Judges assigned per apparatus per session
Judge roles	D Panel / E Panel	D1, E1-E7, S1, VR (individual roles)
Schedule output	Printed rotation sheets	Digital schedule (viewable by registrants)
Break handling	Manual	Dedicated break rotation type

What's Next?

With scheduling and judges in place, move to score entry.

Related

• Full KSIS-to-Gym Art Meets concept map

• How do I set up scheduling?

• How does scoring work?

• Configure break rotations