Meet setup
How to create and configure a meet in Gym Art Meets if you're coming from KSIS.
Prerequisites: You have a Gym Art Meets account and have created a club.
In KSIS
In KSIS, you create a meet through the Meet Director portal, fill in event details (name, dates, venue, sanctioning body), choose which competitions/levels will be offered, set entry fees, and optionally clone from a previous meet template.
In Gym Art Meets
The same workflow in Gym Art Meets follows these steps:
1. Create the Meet
Go to your club dashboard and create a new meet. You'll set the meet name, dates, venue/address, and discipline (WAG, MAG, etc.).
→ See How to create a meet
2. Add Levels (Replaces "Competitions" in KSIS)
Where KSIS has you define "competitions" (e.g., Level 5 WAG Junior), Gym Art Meets separates this into levels and age groups:
Level = the competition category (Level 5, Xcel Gold, etc.) with its own capacity and pricing
Age Group = a birth date range within that level
Create one level for each competition category. Set the per-gymnast fee (replaces KSIS entry fees).
→ See How to create a level
3. Configure Score Settings per Level
In KSIS, score calculation rules are set at the competition level. In Gym Art Meets, they're set on the level and inherited by all competitions within it:
Individual score settings — tiebreakers, vault decision, rank method, initial execution trimming
Team score settings — team size, count-from/count-toward, selection method
→ See Individual score settings and Team score settings
4. Create Age Groups and Subdivisions
In KSIS, "categories" define age groupings and "divisions" handle scheduling sub-groups. In Gym Art Meets:
Age groups group gymnasts by birth date range
Subdivisions split a competition for scheduling and optionally for awards
→ See Create age groups and Create subdivisions
5. Set Registration Settings
Configure when registration opens and closes, capacity limits, and payment settings. This replaces the KSIS registration management section.
→ See Set registration settings
Key Differences
Meet templates
Clone from template library
Clone from any existing meet
Sanctioning
Built-in GO sanctioning workflow
Not applicable
Level + age in one step
Competition = level + category together
Level created first, age groups added separately
Pricing
Per-competition fees
Per-level fees
What's Next?
Once your meet is configured, set up scheduling and judges.
Related
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