Registration and rosters
How to manage clubs, athletes, and meet registration in Gym Art Meets if you're coming from KSIS.
Prerequisites: You have a Gym Art Meets account.
In KSIS
In KSIS, Club Admins manage their club profile, add/import athletes, register athletes for sanctioned meets, pay entry fees, and manage coaches. Meet Directors see incoming registrations and can approve/reject them.
In Gym Art Meets
1. Create Your Club
If you're a club admin, start by creating your club in Gym Art Meets. This replaces the KSIS club profile.
→ See Create a club
2. Import Your Gymnasts
Add gymnasts one by one or import in bulk via CSV. Each gymnast record includes name, birth date, and discipline — similar to KSIS athlete profiles.
→ See Import gymnasts via CSV
3. Add Club Members (Coaches, Admins)
Invite coaches and other club admins. In KSIS, coach profiles are separate; in Gym Art Meets, coaches are club members with a coach role.
→ See Create a club
4. Register for a Meet
The registration workflow in Gym Art Meets:
Find a meet — browse published meets
Select gymnasts — choose which gymnasts to register and their levels
Pay via Stripe — entry fees are collected online
This replaces the KSIS meet registration and payment process.
→ See Registration overview, Find a meet, Add gymnasts, Checkout
5. Registration Status
Submitted
Pending
Waiting for organizer review
Accepted
Approved
Registration confirmed
Waitlisted
Waitlisted
Capacity full, in queue
Rejected
Rejected
Registration declined
Withdrawn
Scratched
Removed after approval
6. Manage Floor Music
Gym Art Meets includes built-in floor music management — upload MP3 files and assign them to gymnasts. This may be a separate process or external tool in KSIS.
→ See How do I manage floor music?
Key Differences
Payment
Varies by province (invoice, cheque, etc.)
Stripe online payment
Coach management
Separate coach profiles
Club members with roles
Music management
External / manual
Built-in upload and assignment
Athlete history
Cross-season records
Per-meet records (no cross-season history yet)
Province-level oversight
GO Admin approval
Not applicable
What's Next?
Once registered, coaches can view the schedule when the organizer publishes it.
Related
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