⚡Creating a meet
Learn how to create and manage meets in Gym Art Meets, including the meet creation process and dashboard sections.
Overview
Gym Art Meets is built on a three-pillar system that you can use independently or together:
📋 Registration: Manage gymnast and coach registrations, handle payments, and set up registration requirements
📅 Scheduling & Setup: Create competition levels, organize sessions and rotations, and prepare all necessary documentation
🏆 Scoring: Enter scores quickly, record routine videos, and publish results online instantaneously
This guide covers how to create an artistic gymnastics meet in Gym Art Meets. Before creating a meet, ensure you have completed the prerequisites by following our Quick Start Guide.
Prerequisites
✅ Created an account with Gym Art Meets
✅ Created or joined a club to manage your gymnasts and organize meets
Creating a meet
Once you've completed the prerequisites, you can create a meet using the comprehensive meet creation dialog in Gym Art Meets.
Meet Features and Capabilities
Gym Art Meets provides a complete suite of features for organizing gymnastics meets:
📋 Registration Management
Registration Settings - Configure how others register for your meet
Gymnast Registration - Import gymnasts from your club or accept submitted registrations
Coach Registration - Handle coach registrations and manage wait lists
Payment Integration - Connect Stripe for secure payment processing
Late Fees & Refunds - Configure late registration fees and refund policies
Wait List Management - Set up and manage registration wait lists
📅 Competition Setup
Competition Levels - Create and manage gymnast and coach competition levels
Session Management - Create competition sessions with custom timelines
Rotation Organization - Set up athlete rotations and apparatus assignments
Timeline Creation - Build detailed session timelines for participants
🏆 Scoring and Results
Live Scoring - Real-time score entry and result calculation
Video Recording - Record and publish routine videos
Result Export - Export scores and results in multiple formats
Projector Display - Show live scores on external displays
📊 Meet Administration
Meet Information - Configure meet details, contact information, and branding
Document Management - Upload and organize meet-related documents
Access Control - Set public/private visibility and password protection
Social Integration - Add social media links and custom branding
Meet Creation and Management
During the meet creation process, you can configure all basic settings and features. Once created, you can modify all these settings both during creation and from the meet dashboard afterward. Your meet will be accessible from the My Meets section in your club dashboard.
Meet Dashboard Sections
After creating your meet, you can access and modify all settings through the comprehensive meet dashboard. The dashboard is organized into three main sections:
🏠 Dashboard
Overview page with meet statistics and quick actions
Central hub for monitoring your meet's progress
Quick access to key metrics and recent activity
📝 Registration Section
Registration Settings - Configure how others register for your meet
Levels and Age Groups - Manage competition levels and age divisions
Gymnasts - View and manage registered gymnasts for this meet
Coaches - Handle coach registrations and assignments
📅 Schedule & Information Section
Sessions - Create and manage competition sessions and timelines
Meet Information - Update meet details, contact info, and settings
Additional Features (Available in Advanced Mode)
Live Progress Tracking - Monitor real-time meet progress
Score Exporting - Export results in various formats
Local Server Mode - Run meet locally without internet
Projector Displays - Show live scores on external displays
Advanced Judging Access - Configure judging permissions
Managing Your Meets
All meets you've created are accessible from the My Meets section in your club dashboard. From there, you can:
View all your created meets
Access each meet's dashboard for detailed management
Monitor registration status and participant numbers
Make changes to meet settings and configurations
Each section in the meet dashboard corresponds to detailed documentation pages that provide in-depth guidance for managing every aspect of your gymnastics meet.
Collaborating on Meets
Gym Art Meets enables seamless collaboration by allowing you to invite other members to your club. This allows multiple users to access and modify meets together.
Inviting Members to Your Club
To collaborate with others on your meets:
Access the Members Page - Navigate to your club dashboard and find the "Members" section
Generate Access Codes - Create unique access codes that other users can use to join your club
Share Access Codes - Distribute these codes to team members, coaches, or administrators you want to collaborate with
Joining a Club with Access Codes
For collaborators:
Use the access code provided by the club administrator
Enter the code in the club join dialog
Once joined, you'll have access to all meets created under that club
Benefits of Club Collaboration
Shared Meet Access: All club members can view and modify meets created under the club
Centralized Management: All meets are organized under one club structure
Team Coordination: Multiple users can work together on meet organization and management
Learn more about managing club members and access codes:
https://github.com/Gym-Art/docs-gymart-meets/blob/main/organizations/handling-members-and-access.mdLast updated