ProScore registration and rosters
How to manage clubs, athletes, and meet registration in Gym Art Meets if you're coming from ProScore.
Prerequisites: You have a Gym Art Meets account.
In ProScore
ProScore handles athlete data through its desktop interface. Meet directors import gymnast rosters (from USAG downloads or manual entry), assign each gymnast to a gym/team, level, and age division. Registration is managed outside of ProScore - clubs typically register via email, paper forms, or third-party tools like MyUSAGym. Once athletes are entered, ProScore generates session registration reports, gym rosters, card labels, and mailing labels. There is no built-in online registration or payment processing within ProScore.
In Gym Art Meets
1. Create Your Club
If you're a club admin, start by creating your club in Gym Art Meets. This replaces the ProScore "Gym/Team" concept, which is limited to a name and contact info per meet. In Gym Art Meets, clubs are persistent entities that carry across multiple meets.
See Create a club
2. Import Your Gymnasts
Add gymnasts one by one or import in bulk via CSV. Each gymnast record includes name, birth date, and discipline - similar to ProScore athlete profiles. If you have gymnast data in ProScore, you can export it and reformat it for CSV import.
3. Add Club Members (Coaches, Admins)
Invite coaches and other club admins. ProScore does not have a concept of club members or roles - this is new functionality in Gym Art Meets. Coaches are club members with a coach role, and they can view schedules and registrations.
See Create a club
4. Register for a Meet (Replaces External Registration)
This is a major change from ProScore. Instead of registering via email, paper, or third-party tools and then having the meet director manually enter athletes, Gym Art Meets provides a complete online registration workflow:
Find a meet - browse published meets
Select gymnasts - choose which gymnasts to register and their levels
Pay via Stripe - entry fees are collected online
Meet directors see incoming registrations and can approve, waitlist, or reject them.
See Registration overview, Find a meet, Add gymnasts, Checkout
5. Registration Status
(entered manually by meet director)
Pending
Waiting for organizer review
(confirmed by meet director)
Approved
Registration confirmed
(over capacity)
Waitlisted
Capacity full, in queue
(removed by meet director)
Rejected
Registration declined
Scratch
Scratched
Removed after approval
6. Manage Floor Music
Gym Art Meets includes built-in floor music management - upload MP3 files and assign them to gymnasts. ProScore does not handle floor music, so this is new functionality.
Key Differences
Registration method
External (email, paper, MyUSAGym) + manual entry in ProScore
Built-in online registration
Payment
External (checks, cash, invoices)
Stripe online payment
Club management
Gym/Team name entered per meet (not persistent)
Persistent club profiles with members and roles
Coach management
Not available
Club members with coach role
Athlete import
USAG download or manual entry
CSV import
Gym short names
Required to match state-defined list exactly (e.g., "CT-NewEra")
Not applicable - clubs have persistent profiles
Music management
Not available
Built-in upload and assignment
Reports
Card labels, mailing labels, t-shirt summaries, gym rosters
CSV export (no card/mailing labels)
Cross-season records
Via backup/restore between meets
Per-meet records (no cross-season history yet)
Athlete # / USAG ID
7-digit USAG athlete number required
Not required
PTF file export
Required for state organization submission
Not applicable
What's Next?
Once registered, coaches can view the schedule when the organizer publishes it.
Related
Last updated